Executive Officer

Department of Corrections; Christchurch; On-site; NZD 66,000 - 70,000; Full time

Job summary

Department of Corrections – Christchurch, South Island, is seeking an Administration role to support two sites and a busy team of professionals. Based at Ensors Road Service Centre and the regional administration building, you will help manage office processes and project activities across Canterbury.

You will coordinate referrals, meetings, travel, budgeting and records, while maintaining high service standards and ensuring compliance with legal obligations.

Qualifications

• Competent with MS Office applications and record-keeping systems.
• Strong team player with attention to detail and the ability to keep office processes running smoothly.
• Experience in office administration and supporting professional teams.

Responsibilities

• Co-ordination and management of the referral process and Parole Board requests.
• Co-ordination and organisation of meetings, functions, seminars and other events on behalf of the team.
• Travel and expenses coordination.
• Health, Safety and Wellbeing representation.
• Budgeting and reporting, presentations, reception duties and general correspondence.
• Equipment and facilities maintenance.
• Maintaining and updating records, systems and files.
• Developing office systems that enhance efficiencies and ensure legal and professional obligations are met.
• Supporting the Manager Psychological Services with Ministerial and Official Information Act requests.
• Working alongside other departmental psychological services offices, particularly in Canterbury, and supporting projects.

Skills

MS Office

Attention to detail

Organisational skills

Team player

Job description

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Department of Corrections – Christchurch, South Island

• Administration role with responsibilities aligned with our service focus
• Support a busy team of professionals and ensure the office processes run smoothly!
• Permanent, fulltime role, 40 hours per week Monday – Friday

We are looking for a strong team player who can manage our ensure our office systems run effectively and who is keen to be an integral part of our positive service culture. Based in our Ensors Road Service Centre and also working at the regional administration building outside Christchurch Mens Prison, you will work closely with the Managers of the Psychological Services Canterbury Area Group to support our registered clinical professionals in the provision of their work, office processes and project activities across two sites.

With a keen eye for detail, you will be instrumental in supporting our psychology service, acting as a key point of contact for internal and external customers and stakeholders across the country. Possessing effective communication and organisational skills, responsibilities will be dynamic and undertaken as part of a group of three administration staff in the office. Everyday can be a little different and tasks will include:

• Co-ordination and management of the referral process and Parole Board requests,
• Co-ordination and organisation of meetings, functions, seminars and other events on behalf of the team.
• Travel and expenses coordination.
• Health, Safety and Wellbeing representation.
• Budgeting and reporting, presentations, reception duties and general correspondence
• Equipment and facilities maintenance.
• Maintaining and updating records, systems and files.
• Developing office systems that enhance efficiencies and ensure legal and professional obligations are met.
• Supporting the Manager Psychological Services with Ministerial and Official Information Act requests.
• Working alongside other departmental psychological services offices, particularly in Canterbury, and supporting projects.

With your natural can-do attitude you will quickly identify, address and resolve the needs of the service as they arise. You will demonstrate competency in the MS suite of applications, be meticulous in the recording and maintaining of information and committed to delivering a high level of service to our organisation.

The salary for this role is $65,618 - $69,718 per annum.Appointment and remuneration will reflect skills and experience relevant to the role.

Join Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Māori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whānau (relationships) to guide our work and achieve the goals of our Hōkai Rangi strategy.

We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required.