Ceremonial & Support Services Coordinator

Ministry of Justice - New Zealand; Wellington; On-site; NZD 67,000 - 90,000; Full time

Benefits offered by this job

4.4 weeks' holiday leave

Flexible work hours

Online professional development portal

Inclusive employee networks

Job summary

Ministry of Justice - New Zealand is recruiting a Support Services Coordinator to oversee administrative and logistical tasks for ceremonial and judicial events in Wellington. The role also supports travel, facilities, and day-to-day services, ensuring a calm, proactive approach in a busy office.

The successful candidate will coordinate meetings, venues, and calendars, liaise with judiciary and external partners, and help maintain a welcoming workplace with a focus on safety and compliance.

Qualifications

• Experience in administration, personal assistance, customer service, hospitality, reception, events, or another support-focused role.
• Confidence using Microsoft Office, Microsoft Teams, Outlook, and SharePoint; clear written and verbal communication.

Responsibilities

• Provide friendly, reliable administrative and logistical support across business services, events, and communications activities.
• Coordinate meetings, judicial events, workshops, travel, accommodation, venues, materials, and calendars so key activities are well organised and run smoothly.
• Liaise professionally with judiciary, internal teams, government offices, contractors, suppliers, and external agencies.
• Support the day-to-day operation of the office by managing supplies, mail, couriers, records, shared spaces, building matters, and facilities requests.
• Help maintain a safe, organised, and welcoming workplace by supporting health, safety, wellbeing, compliance, and practical on-site arrangements.

Skills

Administration

Personal assistance

Customer service

Hospitality

Reception

Events

Support role

MS Office

MS Teams

Outlook

SharePoint

Tools

MS Office

MS Teams

Outlook

SharePoint

Job description

Ministry of Justice - New Zealand is recruiting a Support Services Coordinator to oversee administrative and logistical tasks for ceremonial and judicial events in Wellington. The role also supports travel, facilities, and day-to-day services, ensuring a calm, proactive approach in a busy office.

The successful candidate will coordinate meetings, venues, and calendars, liaise with judiciary and external partners, and help maintain a welcoming workplace with a focus on safety and compliance.