Executive & Creative Assistant – Real Estate

Beaven Realty Ltd; Waitara; Presencial; NZD 55.000 - 75.000; Jornada completa

Descripción de la vacante

Professionals Waitara in Waitara, Taranaki, is seeking an exceptional Executive & Personal Assistant to join their busy real estate team. This isn't your typical administration role—the position blends executive support, marketing and creative tasks to help drive the team's success.

You'll manage diaries, assist with property listings, marketing campaigns and CRM data, while staying organized, proactive and tech-savvy in a fast-paced environment. A friendly, professional workplace awaits.

Formación

• Strong organisational skills with ability to manage multiple tasks.
• Creative mindset with ability to contribute to marketing content.
• Excellent communication and people skills.
• Tech-savvy with ability to learn new digital tools quickly.

Responsabilidades

• Managing diaries, appointments, meetings and schedules.
• Coordinating property listings, campaigns and documentation.
• Maintaining the CRM (Property Suite) and data entry accuracy.
• Supporting social media content across platforms and content creation.
• Providing executive and personal assistance to the sales team.

Conocimientos

Organisation

Creativity

People skills

Tech-savvy

Herramientas

Microsoft Office

Canva

Photoshop or InDesign

Video editing tools

Descripción del empleo

Are you super organised, creative, tech-savvy and great with people?

We're looking for an exceptional Executive & Creative Assistant to join our busy and successful real estate team at Professionals Waitara.

This isn't your typical administration role!

We're after someone who thrives in a fast-paced environment, loves making things happen and has a natural flair for organisation, people and creativity.

You'll be working closely with a high-performing real estate sales team, providing essential business and personal assistance while helping drive the marketing, social media and day-to-day administration that keep everything running smoothly.

No two days will be the same, and we're looking for someone who enjoys it that way!

What you'll be doing

Executive & Personal Assistance

Managing diaries, appointments, meetings and busy schedules

Working alone at times so self-motivated with tasks.

Assisting with personal arrangements and general organisational tasks

Liaising confidently with clients, suppliers, colleagues and business contacts

Anticipating what needs to be done and taking initiative to make it happen

Coordinating property listings, marketing campaigns and associated documentation

Managing our CRM system (Property Suite), maintaining accurate records and ensuring timely data entry

Preparing and processing property sale documentation

House staging from time to time.

Maintaining client databases and supporting ongoing client relationships

Helping ensure the administrative side of a busy real estate business runs seamlessly

Marketing, Social Media & Creative Support

Assisting with social media content across Facebook, Instagram and other relevant platforms

Creating engaging posts, stories, reels and short-form videos

Keeping up with current social media trends and bringing fresh ideas to the team

Supporting property marketing, promotional campaigns and client communications

Assisting with photography, video, graphics and content creation

Using tools such as Canva, Microsoft Office and AI applications to work creatively and efficiently

Who we're looking for

We're looking for someone who brings a great attitude, plenty of initiative and a genuine passion for getting things done.

Ideally, you'll be:

Exceptionally organised - you love lists, systems, schedules and keeping everything on track.

Creative and social media savvy - you understand what makes great digital content and enjoy bringing new ideas to life.

Confident and personable - you have a friendly, approachable personality and communicate professionally with all kinds of people.

Proactive and resourceful - you don't just wait to be told what to do; you see opportunities and take initiative.

Tech-confident - you're comfortable with Microsoft Office, digital platforms and learning new systems.

Detail-focused - you understand that accuracy, confidentiality and follow-through are essential.

Adaptable and positive - you can juggle multiple priorities and enjoy the variety of a busy working environment.

Reliable and trustworthy - you take ownership of your responsibilities and can be counted on to get things done.

Previous PA, executive support, administration or real estate experience would be an advantage, but we're equally interested in someone from a marketing, events or customer-focused background who has the right skills and personality.

Experience with Canva, Photoshop, InDesign or video editing would be a bonus, but isn't essential.

Above all, we're looking for someone with the right attitude, excellent people skills and a willingness to learn.

What we can offer

A full-time position based in Waitara, Taranaki

The opportunity to work closely with a successful, high-performing real estate sales team

An interesting and varied role combining executive support, real estate and creative marketing

The chance to contribute your own ideas and make a genuine impact

A friendly, supportive and professional working environment

Opportunities to develop your skills in marketing, social media, technology and real estate

A competitive salary reflecting your skills and experience

If you're someone who loves organisation, enjoys working with people, embraces technology and has a creative streak, we'd love to hear from you!

We'd particularly love to hear about an example of when you've used your initiative, creativity or organisational skills to make something happen.

Bring your personality, creativity and initiative - we'll provide the opportunity!

Applicants will be reviewed daily, as we would like to fill this role with urgency.