Executive Coordinator - Newmarket

Kinetic Recruitment; Auckland; On-site; NZD 72,000 - 88,000; Full time

Benefits offered by this job

Salary up to 80k NZD

Direct access to senior leadership

Career progression

Exposure to acquisitions & development

Systems and processes

High-performing team culture

Prime Newmarket location

Job summary

Kinetic Recruitment in Newmarket seeks an Executive Assistant/Coordinator to act as the operational hub connecting leadership, projects, consultants, sales partners and marketing providers. You will bring structure, visibility and momentum to work that directly supports business growth.

This is a commercially minded coordination role—not a traditional administration position—requiring MS Office proficiency, calendar management, and experience in property development or real estate.

Qualifications

• Experience in Executive Assistance, Office Management or Operations Support.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• CRM and sales/admin coordination experience preferred.

Responsibilities

• Manage Director's calendar, meetings, travel and priorities.
• Prepare agendas, minutes, reports and presentations; maintain records.
• Maintain project schedules, action registers and milestone trackers.
• Monitor progress and follow up on outstanding actions to avoid delays.
• Coordinate project launches, including sales collateral, CRM setup and listings.
• Track marketing campaigns, sales activity and lead-generation reporting.
• Coordinate contracts and sales trackers with lawyers and agents.
• Organise investor evenings, project launches and stakeholder presentations.
• Serve as central communication point for Director and stakeholders.

Skills

Executive assistance

Office management

Operations support

Coordination

Calendar management

Tools

Microsoft Office

CRM

Job description

Executive Assistant/Coordinator - Newmarket/Property

INTRO

• Help keep busy and highly successful PROPERTY DEVELOPERS, designers and builders of quality urban residences, moving forward.
• With ongoing projects lined up, this is an opportunity to become the operational hub connecting leadership, projects, consultants, sales partners and marketing providers.
• You'll bring structure, visibility and momentum to work that directly supports business growth.

OVERVIEW

• Supporting the Director and key stakeholders, you'll coordinate priorities across multiple developments and business functions.
• You'll track commitments, maintain clear reporting, facilitate communication and ensure the right people complete the right actions at the right time.
• NOTE This is a commercially minded Coordination role - not a traditional Administration position.

TASKS

• Manage the Director's calendar, meetings, travel, priorities and key correspondence.
• Prepare agendas, minutes, reports and presentations, while maintaining business records and project documentation.
• Maintain project schedules, action registers, approval trackers and milestone programmes.
• Monitor progress, follow up on outstanding actions, and escape risks, delays and bottlenecks.
• Coordinate project launches from planning through completion, including sales collateral, websites, CRM setup, lead management and property portal listings.
• Track marketing campaigns, agency deliverables, sales activity, enquiries and lead-generation reporting.
• Coordinate contracts and sales trackers with lawyers and agents.
• Organise investor evenings, project launches, open homes, consultant workshops, sales briefings and stakeholder presentations.
• Manage invitations, venues, catering, attendee communication, event schedules and follow-up actions.
• Act as a central communication point for the Director, consultants, contractors, sales agents, marketing providers and other stakeholders.
• Support acquisitions, due diligence, feasibility activities and strategic business initiatives as required.

YOU

• Will have experience in Executive Assistance, Office Management or Operations Support.
• High proficiency in Microsoft Office, including Word, Excel, Outlook and PowerPoint.
• Experience in property development or real estate.
• An interest in coordinating consultants, contractors or project teams.
• CRM and sales administration experience and interest in project management software

OFFER

• A step up opportunity with a negotiable salary, dependent on experience, up to $80,000
• Direct access to senior leadership and decision-making.
• Career progression opportunities within a rapidly growing property development business.
• Exposure to acquisitions, development, planning, construction, sales and marketing.
• Opportunity to help build systems and processes supporting significant growth.
• Collaborative, ambitious and high-performing team culture.
• Great almost Newmarket location with high profile shopping and transport hub nearby