Executive & Business Support Coordinator

Alpha Recruitment; Hamilton; On-site; NZD 70,000 - 90,000; Full time

Job summary

Alpha Recruitment in Hamilton is seeking an Executive & Business Support Coordinator to keep the senior leadership team running smoothly. You will manage priorities, coordinate meetings and projects, organise events and training, and maintain essential processes behind the scenes.

The role requires exceptional organisation, proactive problem-solving, and the ability to handle confidential information. You'll build relationships across the business, communicate professionally at all levels, and

Qualifications

• Experience supporting senior leaders.
• Exceptional organisational skills with multiple priorities.
• Outstanding attention to detail and high-quality work.
• Professional communication with stakeholders at all levels.
• Proactive, resourceful and able to work independently.
• Trusted with confidential information and good judgement.
• Enthusiasm for improving processes and using MS 365/business systems.

Responsibilities

• Manage priorities for a senior leader and leadership team.
• Coordinate meetings and projects.
• Organise events and training.
• Keep key processes on track and monitor progress.
• Build strong relationships across the business.
• Take ownership and deliver high-quality work.
• Be the go-to person for leadership support.

Skills

Senior leader support

Organisational skills

Attention to detail

Professional communication

Proactive independence

Confidential information handling

Process improvement

Microsoft 365

Tools

Microsoft 365

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Executive & Business Support Coordinator

Alpha Recruitment - Hamilton, North Island

We're partnering with a well-respected organisation to find an exceptional Executive & Business Support Coordinator who thrives on being the person that keeps everything running smoothly behind the scenes.

This is a varied role supporting a senior leader and leadership team, where no two days are the same. You'll be trusted to manage priorities, coordinate meetings and projects, organise events and training, keep important processes on track and build strong relationships across the business. You'll be someone who enjoys taking ownership, sees what needs doing before being asked and takes pride in delivering work of the highest standard.

We're looking for someone who:

• Has experience supporting senior leaders
• Is exceptionally organised and able to juggle multiple priorities with ease
• Has outstanding attention to detail and takes pride in producing high-quality work
• Communicates professionally and confidently with people at all levels
• Is proactive, resourceful and comfortable working independently
• Can be trusted with highly confidential information and exercises sound judgement
• Enjoys improving processes and is confident using Microsoft 365 and other business systems

This role would suit someone who genuinely enjoys being the "go-to" person, someone who is calm under pressure, loves bringing order to complexity and gets satisfaction from making life easier for others.

In return, you'll join a collaborative and supportive environment where your contribution is valued, your initiative is encouraged and you'll have the opportunity to play a key role in supporting a busy leadership team.