Executive Assistant

Marketplace; Wellington; Hybride; NZD 68 000 - 76 000; Plein temps

Résumé du poste

Oranga Tamariki—Ministry for Children in Wellington is seeking an Executive Assistant to provide seamless support to multiple Tier 3 managers in the People, Culture & Enabling Services unit. You will manage calendars, coordinate meetings, and assist with travel and events, ensuring leaders stay focused on priorities.

The role requires excellent organisational skills, discretion, and strong communication. It is based in Wellington with flexible working arrangements after training, and relocation

Qualifications

• Proven experience as an Executive Assistant or in a senior administration role.
• Experience supporting multiple leaders in a complex organisation.
• Exceptional organisational skills and ability to manage competing priorities.
• Strong written and verbal communication skills.
• A proactive, solutions-focused mindset and discretion.

Responsabilités

• Managing calendars, meetings, and competing priorities for multiple leaders.
• Coordinating leadership team meetings, agendas, papers, and action tracking.
• Arranging travel, accommodation, and event logistics.
• Preparing correspondence, presentations, reports, and meeting materials.
• Supporting business planning, team coordination, and workflow management.

Connaissances

Executive support

Multi-leader support

Organisational skills

Written communication

Discretion

Relationship management

MS Office

Cross-cultural understanding

Outils

Microsoft Office

Digital collaboration tools

Description du poste

# Executive Assistant at Oranga Tamariki—Ministry for Children, Wellington## Mō tēnei tūranga mahi | About this role* Executive Assistant – People, Culture & Enabling Services* Wellington based opportunity* Fixed term, full time until 30 June 2027This is a busy and varied role providing high-quality executive and administrative support across a number of Tier 3 leaders. You'll enjoy being at the centre of the action, helping keep priorities on track, coordinating activities across teams, and contributing to a positive and efficient working environment.**Mō te tūnga** **| About the role**As the **Executive Assistant**, you'll provide seamless support to multiple Tier 3 managers across the People, Culture & Enabling Services (PC&E) business unit. You'll be a trusted point of coordination, managing competing demands, building strong relationships, and ensuring leaders are well supported to deliver on organisational priorities. This role will also assist with duties across the wider PC&E team.Your responsibilities will include:* Managing calendars, meetings, and competing priorities for multiple leaders* Coordinating leadership team meetings, agendas, papers, and action tracking* Arranging travel, accommodation, and event logistics* Preparing correspondence, presentations, reports, and meeting materials* Supporting business planning, team coordination, and workflow management* Providing financial and administrative support, including processing invoices and purchase orders* Maintaining effective systems and processes that support efficient ways of working* Building strong relationships with stakeholders across the organisation* Handling sensitive information with discretion and professionalismThis role is based in our Wellington National Office with flexible working arrangements available once training is complete. Due to the operational requirements and dynamic nature of the role, it will be beneficial for you to have the close support of the team around you. Candidates for this role are required to already be based in Wellington or be willing to relocate to Wellington for this opportunity.**Ngā pūmanawatanga ōu | What you will bring**You'll be a highly organised professional who thrives in a collaborative environment and can confidently support several senior leaders at once. You will possess a high level of integrity and professionalism with proactive self-management skills, including working effectively without direct supervision, managing and organising fluctuating workloads in sometimes stressful situationsYou'll also bring:* Proven experience as an Executive Assistant, Personal Assistant, or in a senior administration role* Experience supporting multiple leaders in a complex organisation* Exceptional organisational skills and the ability to manage competing priorities* Strong written and verbal communication skills* Excellent judgement, discretion, and attention to detail* A proactive, solutions-focused mindset* Strong relationship management and stakeholder engagement skills* Confidence using Microsoft Office and digital collaboration tools* Understanding and appreciation of cross-cultural practices in particular; knowledge of tikanga Māori, and Pacific peoples’ culture**Nōu te rourou | What's in it for you**Oranga Tamariki offers a step-based remuneration package, that offers progression annually for experience through tenure. Annual remuneration for this position starts between $68,371 and $75,501 pro rated dependant on experience.We also offer a vibrant and supportive team, flexible work options and a genuine commitment to wellbeing. We offer significant training and professional development so that you can thrive and grow. We welcome diversity and are committed to working in an inclusive and respectful way. To see all the benefits of working for Oranga Tamariki, please visit **https://mahi.orangatamariki.govt.nz/working-with-us/employee-benefits/****Me pēhea te tuku tono | How to Apply**Apply online with your CV and Cover Letter. If you are an Oranga Tamariki employee already, please ensure you apply with a log in using your Oranga Tamariki email address.If you have any questions about role, please contact **Info\\[e-mail]****Applications for this role close at midnight on Thursday 29 October 2026****We may begin reviewing applications and inviting candidates to interview prior to the closing date, so early applications are encouraged.***If you are interested in any of our vacancies, please ensure that you make yourself familiar with our code of conduct as it sets out our expectations for our kaimahi and requires you to present at work free from the influences of both drugs and alcohol.*## Ngā taipitopito tūranga mahi | Job details| | || --- | --- || Employer: | Oranga Tamariki—Ministry for Children || Location: | Wellington || Position type: | Fixed Term Contract || Category: | Administration || Date listed: | 16-Oct-2026 || Salary range: | $65,000 - $75,000 || Closing date: | 12-Nov-2026 || Reference: | 43326 || Attachment: | || File links: | executive assistant - position description - ot.pdf || Website: | https://mahi.orangatamariki.govt.nz/home |