Executive Assistant to Strategy & Innovation Leaders

Beca; Auckland; Hybrid; NZD 85,000 - 110,000; Full time

Benefits offered by this job

Flexible working

Wellbeing leave

Parental leave

Volunteer leave

Learning opportunities

Job summary

Beca is looking for a skilled Personal Assistant to support three senior leaders across Breakthrough Innovation and Technology in Auckland. You will manage diaries, travel and expenses, coordinate meetings and governance sessions, and prepare executive papers and presentations.

You will also maintain project documentation, coordinate internal teams and external partners, and help advance the corporate ventures programme and AI capability initiatives. Hybrid work in Auckland available.

Qualifications

• Proven experience as PA/EA or senior admin.
• Strong written and verbal communication.
• Ability to manage multiple senior leaders and priorities.
• Excellent attention to detail and organisation.

Responsibilities

• Manage diaries, travel and expenses for three senior leaders.
• Organise meetings, workshops, leadership sessions and investment committee meetings.
• Prepare executive and board papers, presentations and reports.
• Maintain project documentation and track actions.
• Coordinate internal teams and external partners.
• Support corporate venturing and AI capability initiatives.

Skills

Diary management

Travel arrangements

Executive support

Microsoft 365

Meeting coordination

Communication

Tools

Microsoft 365

Job description

Beca is looking for a skilled Personal Assistant to support three senior leaders across Breakthrough Innovation and Technology in Auckland. You will manage diaries, travel and expenses, coordinate meetings and governance sessions, and prepare executive papers and presentations.

You will also maintain project documentation, coordinate internal teams and external partners, and help advance the corporate ventures programme and AI capability initiatives. Hybrid work in Auckland available.