Executive Assistant to 3 Leaders: Strategy & Collaboration

Beca Limited; Auckland; On-site; NZD 85,000 - 110,000; Full time

Benefits offered by this job

Flexible working arrangements

Wellbeing, parental, and volunteer leа

Opportunities to learn with industry•

Job summary

Beca Limited is seeking an experienced Personal Assistant to support three senior leaders across Breakthrough Innovation and Technology. You will manage calendars, coordinate travel, prepare papers and ensure meetings run smoothly.

This role offers variety, room to shape processes, collaboration across internal teams and external partners, and the chance to contribute to high‑level decision making with clear, proactive administration.

Qualifications

• You are an experienced Personal Assistant or senior administrative professional.
• Trusted partner to senior leaders with strong juggling of priorities.
• Clear written communication and professional presentation skills.
• Able to work independently and across a wider network.

Responsibilities

• Manage diaries, travel and expenses for senior leaders.
• Organise meetings, workshops, leadership sessions and investment committee meetings.
• Prepare executive and board communications, presentations, reports and decision papers.
• Manage project documentation and actions; coordinate internal teams and external partners.
• Support a corporate venturing programme and coordinate technology initiatives.

Skills

Diary management

Scheduling

Stakeholder coordination

Written communication

Microsoft 365

Tools

Microsoft 365

Job description

Beca Limited is seeking an experienced Personal Assistant to support three senior leaders across Breakthrough Innovation and Technology. You will manage calendars, coordinate travel, prepare papers and ensure meetings run smoothly.

This role offers variety, room to shape processes, collaboration across internal teams and external partners, and the chance to contribute to high‑level decision making with clear, proactive administration.