Executive Assistant & Business Strategy Lead

Provincial Education Group Ltd; New Zealand; On-site; NZD 110,000 - 140,000; Full time

Benefits offered by this job

Free on-site parking

Discounted childcare

Flexible work arrangement

Health & wellbeing initiatives

Job summary

Busy Bees Aotearoa is seeking an Executive Assistant & Business Support Manager to support the CEO and Senior Leadership Team. This role coordinates priorities, projects and governance across our busy organisation from the Support Office in Orewa.

You will provide high-level executive support, prepare reports and board materials, and drive business improvement initiatives. The role combines governance, project coordination and change management in a proactive, collaborative environment.

Qualifications

• At least 5 years’ experience supporting a Chief Executive or Senior Leadership Team.
• Proven experience coordinating organisational projects or strategic programmes.
• Ability to prepare executive reports, board papers and presentations.
• Strong relationships with senior stakeholders.
• Solutions-focused with flexibility to changing priorities.
• Excellent judgement and confidentiality.
• Advanced MS Office 365 skills and confidence using AI tools.
• Relevant tertiary qualification in business management or related discipline.
• Experience in a highly regulated sector would be ideal.

Responsibilities

• Provide high-level executive and operational support to the CEO and Senior Leadership Team, ensuring priorities are coordinated, monitored and delivered.
• Coordinate organisational projects and strategic initiatives, keeping actions, milestones and deliverables on track.
• Support governance and business operations through accurate reporting, documentation and administration.
• Prepare executive reports, Board papers, presentations and organisational communications.
• Build strong relationships with senior stakeholders and support clear, consistent communication across the organisation.
• Identify practical opportunities to improve processes, systems and ways of working.
• Support governance, compliance and organisational accountability through effective monitoring and reporting.
• Work collaboratively with the wider Busy Bees Group to support Group initiatives and organisational priorities.
• Promote a proactive culture where health, safety and wellbeing of our people, tamariki and visitors is a shared responsibility.

Skills

Executive support

Governance

Project coordination

Stakeholder management

Discretion

AI tools usage

MS Office 365 proficiency

Education

Tertiary qualification in business management or project management

Tools

Microsoft Office 365

AI tools

Job description

Busy Bees Aotearoa is seeking an Executive Assistant & Business Support Manager to support the CEO and Senior Leadership Team. This role coordinates priorities, projects and governance across our busy organisation from the Support Office in Orewa.

You will provide high-level executive support, prepare reports and board materials, and drive business improvement initiatives. The role combines governance, project coordination and change management in a proactive, collaborative environment.