Executive Assistant to CEO — Strategic Scheduling & Liaison

PeopleEX; Howick; On-site; NZD 70,000 - 90,000; Full time

Job summary

Te Iwi o Ngāti Kahu Trust in East Tāmaki, Auckland, is seeking an experienced Executive Assistant to provide high‑level confidential support to the CEO and help manage priorities and the forward work programme.

Working closely with the CEO, you’ll be a trusted point of contact, anticipate needs, coordinate priorities and follow up, support governance meetings, manage correspondence and travel, and liaise with internal and external stakeholders.

Qualifications

• 3+ years of experience as an Executive Assistant or senior executive support professional.
• Experience supporting a senior leader in a busy environment.
• Strong diary, priority, correspondence and travel management capability.
• Experience supporting executive, leadership or governance meetings.
• Excellent written and verbal communication skills.
• Confidence working with Microsoft 365 and other organisational systems.
• Exceptional organisation and attention to detail.
• Sound judgement, initiative and discretion when handling sensitive and confidential information.

Responsibilities

• Provide proactive and confidential executive support to the CEO, helping manage priorities and the forward work programme.
• Coordinate and manage a complex diary, appointments, priorities and travel.
• Coordinate executive, leadership and governance meetings, including agendas, papers, minutes and action follow-up.
• Draft correspondence, briefings, presentations and other executive documentation.
• Coordinate communication and relationships with governance, kaimahi, whānau and external stakeholders.
• Support hui, meetings and events involving the CEO and Executive team.
• Maintain accurate, confidential executive records and documentation.

Skills

Executive support

Diary management

Travel management

Meetings coordination

Communication skills

Microsoft 365

Tools

Microsoft 365

Job description

Te Iwi o Ngāti Kahu Trust in East Tāmaki, Auckland, is seeking an experienced Executive Assistant to provide high‑level confidential support to the CEO and help manage priorities and the forward work programme.

Working closely with the CEO, you’ll be a trusted point of contact, anticipate needs, coordinate priorities and follow up, support governance meetings, manage correspondence and travel, and liaise with internal and external stakeholders.