Executive Assistant & ELT Coordinator — 12-Month Leave Cover

Tauhara North No.2 Trust; Rotorua; On-site; NZD 65,000 - 90,000; Full time

Job summary

Tauhara North No.2 Trust in Rotorua invites applications for an Executive Assistant & ELT Coordinator on a 12-month parental leave cover. You will provide high-level administrative support to the Executive Leadership Team, coordinate events, and manage communications to keep operations running smoothly.

The role requires strong organisational skills, experience in event planning, and the ability to engage with diverse stakeholders.

Qualifications

• Diploma or degree in Event Management, Business, Project Management or related field.
• Experience coordinating events and providing administrative support.
• Ability to manage multiple tasks and meet deadlines under pressure.

Responsibilities

• Provide high-level administrative support to the Executive Leadership Team, including scheduling meetings, managing correspondence, and preparing reports.
• Coordinate logistics for various events, ensuring successful execution that reflects the Trust's values and objectives.
• Collaborate with internal teams and external partners to foster community engagement and promote events through various channels.
• Assist in the development and maintenance of event management tools and templates to streamline processes.
• Evaluate events and prepare reports on outcomes, identifying areas for improvement.
• Support rangatahi development initiatives, ensuring intergenerational inclusion in events and programs.
• Manage event registrations and engagement, serving as the primary contact for inquiries and feedback.
• Ensure compliance with health and safety regulations and maintain accurate documentation for all events.
• Contribute to the organization's continuous improvement by embracing innovative solutions and best practices.
• Undertake additional tasks as delegated by management to support overall organizational objectives.

Skills

Administrative support

Event coordination

Stakeholder engagement

MS Office

Education

Diploma or degree in Event Management, Business, Project Management

Tools

Microsoft Office

Event planning software

Job description

Tauhara North No.2 Trust in Rotorua invites applications for an Executive Assistant & ELT Coordinator on a 12-month parental leave cover. You will provide high-level administrative support to the Executive Leadership Team, coordinate events, and manage communications to keep operations running smoothly.

The role requires strong organisational skills, experience in event planning, and the ability to engage with diverse stakeholders.