Executive Assistant & Company Secretary Support

Aa Insurance; Auckland; On-site; NZD 90,000 - 130,000; Full time

Job summary

Aa Insurance is seeking an Assistant Company Secretary and Executive Assistant to the Chief Risk Officer in Auckland. You will support governance administration and high-level executive tasks, collaborating with the General Counsel and Company Secretary, while coordinating with senior stakeholders across the business.

You will thrive in a blended role, managing confidential information and contributing to corporate governance excellence within a financial services context.

Qualifications

• Experience supporting senior executives and/or Boards.
• Knowledge of corporate governance and exposure to Boards and Board Committees.
• Ability to manage sensitive and confidential information with professionalism.
• Excellent attention to detail in document preparation and record-keeping.
• Advanced proficiency in Microsoft Office, with governance software such as Diligent Boards an advantage.
• Knowledge of risk management frameworks and principles would be an advantage.
• Proactive approach to continuous improvement and better ways of working.

Responsibilities

• Ensure statutory and regulatory compliance relating to the company’s administration and governance.
• Maintain statutory registers and company records, and ensure timely filings with regulatory bodies.
• Support continuous improvement of governance policies, processes, documents, and records.
• Provide administrative management for Board Committee meetings with the Executive Support Officer.
• Provide admin support for Board Audit, Risk, and Compliance Committee meetings (BARCC).
• Organise and prepare for risk-related meetings, agendas, minutes, and actions tracking.
• Maintain confidential risk management files and frameworks.
• Collaborate with the wider Executive Assistant team.

Skills

Executive support

Governance knowledge

Confidential handling

Attention to detail

MS Office

Diligent Boards

Education

Bachelor's degree in Business or Law

Tools

Diligent Boards

Job description

Aa Insurance is seeking an Assistant Company Secretary and Executive Assistant to the Chief Risk Officer in Auckland. You will support governance administration and high-level executive tasks, collaborating with the General Counsel and Company Secretary, while coordinating with senior stakeholders across the business.

You will thrive in a blended role, managing confidential information and contributing to corporate governance excellence within a financial services context.