Strategic Executive Assistant to CEO & Board

Tribe Group; Auckland; On-site; NZD 90,000 - 140,000; Full time

Job summary

Kiwi Property is seeking an experienced Executive Assistant to provide structure and momentum in a senior environment, supporting the Chief Executive, Executive team and Board. Board and governance activity are a significant part of the portfolio.

You will manage complex diaries, coordinate papers and minutes, and build relationships with board members and external stakeholders. The role offers scope to evolve into stronger executive partnership with initiative and discretion.

Qualifications

• Experience supporting a Chief Executive in a senior environment.
• Board/governance papers and minutes coordination.
• Excellent organisation and attention to detail.
• Discretion and sound judgment in communications.
• Ability to build relationships with external stakeholders.

Responsibilities

• Provide proactive, high-level support to the Chief Executive, including complex diary and priority management, meeting coordination, travel, correspondence and follow-through.
• Own the end-to-end coordination of Board and committee activity, including calendars, agendas, papers, Board packs, minutes, actions and governance records.
• Partner with the Chief Executive and Executive team to prepare clear, accurate and timely material for Board, governance and key business meetings.
• Build effective working relationships with Board members, senior leaders and external stakeholders, coordinating communication, meetings and logistics with professionalism and sound judgement.
• Maintain oversight of confidential information, critical deadlines, decisions and actions, ensuring commitments are visible and completed.
• Identify practical improvements to executive and governance support, then take the initiative to put better ways of working in place.
• Help evolve the role from excellent coordination toward a stronger executive partnership, bringing informed challenge, anticipation and practical problem-solving where appropriate.

Skills

Executive support

Board governance

Diary management

Stakeholder management

Communication

Tools

Diligent

Job description

Kiwi Property is seeking an experienced Executive Assistant to provide structure and momentum in a senior environment, supporting the Chief Executive, Executive team and Board. Board and governance activity are a significant part of the portfolio.

You will manage complex diaries, coordinate papers and minutes, and build relationships with board members and external stakeholders. The role offers scope to evolve into stronger executive partnership with initiative and discretion.