Assistant Company Secretary And Executive Assistant

Aa Insurance; Auckland; On-site; NZD 90,000 - 130,000; Full time

Job summary

Aa Insurance is seeking an Assistant Company Secretary and Executive Assistant to the Chief Risk Officer in Auckland. You will support governance administration and high-level executive tasks, collaborating with the General Counsel and Company Secretary, while coordinating with senior stakeholders across the business.

You will thrive in a blended role, managing confidential information and contributing to corporate governance excellence within a financial services context.

Qualifications

• Experience supporting senior executives and/or Boards.
• Knowledge of corporate governance and exposure to Boards and Board Committees.
• Ability to manage sensitive and confidential information with professionalism.
• Excellent attention to detail in document preparation and record-keeping.
• Advanced proficiency in Microsoft Office, with governance software such as Diligent Boards an advantage.
• Knowledge of risk management frameworks and principles would be an advantage.
• Proactive approach to continuous improvement and better ways of working.

Responsibilities

• Ensure statutory and regulatory compliance relating to the company’s administration and governance.
• Maintain statutory registers and company records, and ensure timely filings with regulatory bodies.
• Support continuous improvement of governance policies, processes, documents, and records.
• Provide administrative management for Board Committee meetings with the Executive Support Officer.
• Provide admin support for Board Audit, Risk, and Compliance Committee meetings (BARCC).
• Organise and prepare for risk-related meetings, agendas, minutes, and actions tracking.
• Maintain confidential risk management files and frameworks.
• Collaborate with the wider Executive Assistant team.

Skills

Executive support

Governance knowledge

Confidential handling

Attention to detail

MS Office

Diligent Boards

Education

Bachelor's degree in Business or Law

Tools

Diligent Boards

Job description

About the role:

This opportunity has dual responsibilities. Reporting to our Chief Risk Officer, you’ll providing proactive executive administrative support and you’ll also work closely with our Company Secretary on governance administration.

This is a fantastic opportunity to showcase your ability to prioritise and manage a blended role while collaborating effectively with a wide range of senior stakeholders across our business.

As the Assistant Company Secretary, you will assist our General Counsel and Company Secretary in ensuring AA Insurance and its Board complies with relevant laws, rules & regulations and corporate governance practices. As the Executive Assistant to the Chief Risk Officer, you will provide high-level administrative support enabling the team to focus on strategic initiatives and operational excellence.

Your pragmatic and personable style and your ability to multi-task and organise yourself and others around you will be important. Working in a similar role, within a financial services or consumer led business with knowledge of Board, governance and risk administration would be an advantage. If you’re someone who enjoys working with genuine people every day and is enthusiastic about bringing your whole self to work, we could be an excellent fit for you!

What else will you be doing?

• Ensure statutory and regulatory compliance relating to the company’s administration and governance.
• Maintain statutory registers, company records, and ensure timely filings with regulatory bodies.
• Support continuous improvement of corporate governance policies, processes, documents, and records.
• Provide administrative management for Board Committee meetings working closely with our Executive Support Officer.
• Provide administrative support for Board Audit, Risk, and Compliance Committee (BARCC) meetings. Knowledge of BARCC would be advantageous.
• Organise and prepare for risk-related meetings, agendas, minutes, and tracking actions.
• Maintain and organise confidential risk management files, records, and frameworks.
• Collaborate with an excellent wider Executive Assistant team.

To succeed in the role, we're looking for:

• Proven experience supporting senior executives and/or Boards.
• Good knowledge of corporate governance and exposure to Boards and Board Committees.
• Ability to manage sensitive and confidential information with professionalism.
• Excellent attention to detail in document preparation and record-keeping.
• Advanced proficiency in Microsoft Office, with experience using governance software such as Diligent Boards an advantage.
• Knowledge of risk management frameworks and principles would be an advantage.
• A proactive approach to continuous improvement, with the confidence to suggest better ways of working.

Why you'll love working with us:

We embrace rewarding our people fairly and competitively through annual salary reviews and recognising high performance through our incentive schemes. We invest in our people with access to learning, study leave and career break options, celebration of service, loyalty, and recognition programs.

We're committed to making our people's wellbeing a top priority, with benefits such as a $annual wellbeing allowance, discounts at Les Mills, Bay Audiology and Lumino The Dentists plus volunteer leave. We offer great discounts on our products and retail partners, like up to% off our car, home, and contents insurance, free NZAA membership, as well as a generous $refer-a-friend bonus.

Our culture and care for our people can be seen in our outstanding engagement and tenure. We believe the most important investment we can make is in you!

We have an inclusive and supportive environment and believe every voice matters. We believe in investing in our people and creating an inclusive space that provides opportunities for all.

Do you think you have the knowledge, passion, collaboration, imagination, and values that match our own? We'd love to hear from you, we encourage early interest. Applications close onth November.