Executive Assistant to CEO

Tribe Group; Auckland; On-site; NZD 90,000 - 140,000; Full time

Job summary

Kiwi Property is seeking an experienced Executive Assistant to provide structure and momentum in a senior environment, supporting the Chief Executive, Executive team and Board. Board and governance activity are a significant part of the portfolio.

You will manage complex diaries, coordinate papers and minutes, and build relationships with board members and external stakeholders. The role offers scope to evolve into stronger executive partnership with initiative and discretion.

Qualifications

• Experience supporting a Chief Executive in a senior environment.
• Board/governance papers and minutes coordination.
• Excellent organisation and attention to detail.
• Discretion and sound judgment in communications.
• Ability to build relationships with external stakeholders.

Responsibilities

• Provide proactive, high-level support to the Chief Executive, including complex diary and priority management, meeting coordination, travel, correspondence and follow-through.
• Own the end-to-end coordination of Board and committee activity, including calendars, agendas, papers, Board packs, minutes, actions and governance records.
• Partner with the Chief Executive and Executive team to prepare clear, accurate and timely material for Board, governance and key business meetings.
• Build effective working relationships with Board members, senior leaders and external stakeholders, coordinating communication, meetings and logistics with professionalism and sound judgement.
• Maintain oversight of confidential information, critical deadlines, decisions and actions, ensuring commitments are visible and completed.
• Identify practical improvements to executive and governance support, then take the initiative to put better ways of working in place.
• Help evolve the role from excellent coordination toward a stronger executive partnership, bringing informed challenge, anticipation and practical problem-solving where appropriate.

Skills

Executive support

Board governance

Diary management

Stakeholder management

Communication

Tools

Diligent

Job description

Ready to shape what outstanding executive support looks like?

Step into the centre of Kiwi Property! A fast-moving, commercially focused organisation where sound judgement, trusted relationships and their unique culture make a real difference. You will partner with a well-respected Chief Executive and an energetic, passionate Executive team, while playing a critical role in the quality and rhythm of Board and governance activity.

The mandate is established, but it is not fixed. For the right person, there is genuine scope to evolve the role and take executive support and partnership to its next stage.

The Opportunity

We are looking for an experienced Executive Assistant who brings structure, perspective and momentum to a complex senior environment. This is a high-trust role supporting the Chief Executive, Executive team and Board, with Board and committee support forming a significant part of the portfolio.

You will create clarity around priorities, keep commitments moving and ensure senior forums are well prepared. Success requires discretion and precision, balanced with pragmatism, strong initiative and the confidence to act without waiting for direction on every detail.

Your Accountabilities

• Provide proactive, high-level support to the Chief Executive, including complex diary and priority management, meeting coordination, travel, correspondence and follow-through.
• Own the end-to-end coordination of Board and committee activity, including calendars, agendas, papers, Board packs, minutes, actions and governance records.
• Partner with the Chief Executive and Executive team to prepare clear, accurate and timely material for Board, governance and key business meetings.
• Build effective working relationships with Board members, senior leaders and external stakeholders, coordinating communication, meetings and logistics with professionalism and sound judgement.
• Maintain oversight of confidential information, critical deadlines, decisions and actions, ensuring commitments are visible and completed.
• Identify practical improvements to executive and governance support, then take the initiative to put better ways of working in place.
• Help evolve the role from excellent coordination toward a stronger executive partnership, bringing informed challenge, anticipation and practical problem-solving where appropriate.

What You'll Bring

You will be an accomplished Executive Assistant who is credible at senior level and understands that effective support has more depth than administration alone. You anticipate what is needed, distinguish the important from the urgent and take ownership through to completion.

• Proven experience supporting a Chief Executive, senior executive or Executive team in a complex environment.
• Comprehensive Board, committee or governance support experience, including the preparation and coordination of papers, packs, agendas, minutes and actions.
• Excellent organisation and attention to detail, with the ability to reset priorities calmly as circumstances change.
• Sound judgement, discretion and clear communication, with confidence engaging across senior and external stakeholder groups.
• A pragmatic, self-directed approach and the initiative to resolve issues, improve processes and know when to seek input.

Confidence using technology and learning new systems. Experience with Diligent or another governance platform would be useful, but is not essential.

The Environment

Expect a grounded, direct and collaborative workplace with high standards and a strong commercial focus. People care about the quality of their work, back one another and are comfortable making practical decisions. You will have room to use your judgement, contribute ideas and make the role your own

If you bring strong executive and governance capability and are ready to shape a broader, more proactive partnership, we would like to hear from you.

To apply for this vacancy, you MUST be a New Zealand citizen, resident, or have already secured the right to work in New Zealand and therefore hold a valid visa.