Executive Assistant

Archives; Wellington; Hybrid; NZD 81,000 - 100,000; Full time

Job summary

The Department of Internal Affairs in Wellington seeks an experienced Executive Assistant to support the Deputy Chief Executive Partnerships and Commissions in a fast-paced environment. You will manage a demanding schedule, prepare meetings and briefs, and ensure information is accurate and timely for strategic decision-making.

You will liaise with senior government agencies and external stakeholders, exercise sound judgement, and maintain confidentiality while contributing to the Department's

Qualifications

• Proven experience providing EA support to senior leaders, preferably within the public sector.
• Exceptional organisational skills to manage competing priorities and deadlines.
• Strong judgement, initiative and ability to anticipate needs and resolve issues.
• Excellent relationship management and comfort engaging with senior stakeholders.
• Experience coordinating planning activities, projects, events, and priority work programmes.
• Outstanding written and verbal communication, including briefings and meeting materials.
• High professionalism, discretion and handling of confidential information.
• Genuine interest in supporting the Department's strategic priorities.

Responsibilities

• Manage the Deputy Chief Executive's complex schedule and calendar.
• Coordinate key meetings, events and priority work programmes.
• Prepare high-quality documentation, briefs, meeting materials, agendas, minutes and action tracking.
• Anticipate emerging priorities and risks to support effective decision-making.

Skills

Executive support

Calendar management

Stakeholder engagement

Document preparation

Discretion & confidentiality

Project coordination

Job description

About Us | Mō mātū

Join the Partnerships and Commissions | Te Aukaha branch and help deliver services that truly matter! From national institutions and commissions to community-driven initiatives likeHāpaiHapori Community Operations, ArchivesNationalLibrary, andMinisterialServices, we bring together innovation, strategy, and action to make a positive difference across Aotearoa.

The role | Te tūu

Reporting to the Deputy Chief Executive Partnerships and Commissions, this exciting opportunity will see you provide exceptional executive support in a fast-paced and dynamic environment.

We are looking for a highly organised and proactive professional who can see the bigger picture, connect information quickly, exercise sound judgement, and ensure the Deputy Chief Executive is well informed, prepared, and supported to meet strategic and operational priorities.

You will be a confident communicator with the ability to build effective relationships across the Department, government agencies, and external stakeholders. You'll manage a complex and demanding schedule, coordinate key meetings and events, prepare high-quality documentation, and anticipate emerging priorities and risks to ensure the Deputy Chief Executive can operate effectively and efficiently.

What you'll bring | Nōu te rourou

• Proven success providing Executive Assistant support to senior leaders, preferably within the public sector.
• Exceptional organisational skills, with the ability to manage competing priorities and negotiate deadlines in a fast-paced environment.
• Strong judgement, initiative, and the ability to anticipate needs and proactively resolve issues.
• Excellent relationship management skills and the confidence to engage with senior stakeholders.
• Experience coordinating planning activities, projects, events, and priority work programmes.
• Outstanding written and verbal communication skills, including preparing briefings, correspondence, meeting materials, agendas, minutes, and action tracking.
• A high degree of professionalism, discretion, and the ability to handle sensitive and confidential information.
• Genuine interest in supporting the strategic priorities and outcomes of the Department.

For you | Mō

At the Department of Internal Affairs, we are committed to offering a collaborative and innovative culture where your perspective and ideas will be welcomed. We want our people to thrive within a culture of best practice, while being able to set and achieve goals and be encouraged to challenge the status quo.

To learn more about the diverse and important mahi we do at the Department and see why we're a great place to work, visit our website: https://www.dia.govt.nz

Salary range: $81,000 - $100,000 per annum. Please find a copy of the job description here.