Doctoral Research Coordinator

The University of Auckland; Auckland; On-site; NZD 64,000 - 79,000; Full time

Benefits offered by this job

Flexible work options

Superannuation 6.75%

5 weeks annual leave

Career development programs

Car parking discounts

Parental leave

Childcare support

Staff discounts

Job summary

The University of Auckland is seeking a Doctoral Research Coordinator to provide specialist advice, case management, and pastoral support to doctoral students while collaborating with academic staff and university stakeholders. This fulltime, fixed‑term role is based in Auckland and focuses on delivering an exceptional doctoral experience.

You will coordinate admissions, supervision matching, scholarships, onboarding, milestones, and examiner nominations.

Qualifications

• Tertiary qualification or equivalent relevant experience.
• Experience working within a tertiary education environment and partnering with academic stakeholders.
• Strong analytical skills and the ability to work effectively within regulated environments.
• Experience supporting service improvement and innovation initiatives.
• Strong relationship management, communication and customer service skills.

Responsibilities

• Act as a key point of contact for doctoral candidates, providing specialist advice and support throughout candidature.
• Coordinate doctoral admissions, supervision matching, scholarship processes, onboarding and orientation activities.
• Support doctoral milestones, candidature changes, annual reviews, confirmation and continuation processes.
• Monitor candidate and supervisor data, ensuring timely management of key doctoral processes and deadlines.
• Coordinate examiner nominations and provide support throughout examination-related activities.
• Organise workshops, seminars and learning activities that enhance the doctoral student experience.
• Contribute to service improvement initiatives, academic governance activities, and stakeholder engagement across the University.

Skills

Relationship management

Communication

Customer service

Analytical skills

Stakeholder engagement

Education

Tertiary qualification

Job description

The University of AucklandThe University of Auckland is New Zealand's pre-eminent research-led University. Established in 1883, it is an international centre of learning and academic excellence. With just over 5,200 staff and more than...

Join the Faculty ofMedical and Health Sciencestoplay a pivotal role in supporting the success of doctoral candidates throughout their academic journey. As a Doctoral Research Coordinator, you willprovidespecialist advice, case management, and pastoral support for doctoral students while working closely with academic staffand key university stakeholders. This is a highly relationship-focused role where you will contribute to an exceptional doctoral experience and support continuous improvement across doctoral processes and services.

Key responsibilities:

• Act as a key point of contact for doctoral candidates, providing specialist advice and support throughout candidature
• Coordinate doctoral admissions, supervision matching, scholarship processes, onboarding and orientation activities
• Support doctoral milestones, candidature changes, annual reviews,confirmationand continuation processes
• Monitor candidate and supervisor data, ensuringtimelymanagement of key doctoral processes and deadlines
• Coordinate examiner nominations and provide support throughout examination-related activities
• Organise workshops, seminars and learning activities that enhance the doctoral student experience
• Contribute to service improvement initiatives, academic governance activities, and stakeholder engagement across the University

This is afulltime(37.5hours per week)fixed termopportunityfor3 years.

The salary range for this role is$63,600- $79,300based on skills and experience.

You are a highly organised and proactive professional who thrives in a fast-paced, service-focused environment. You enjoy building trusted relationships with a wide range of stakeholders and are comfortable navigating complex processes and policies. Your ability to balance empathy, professionalism, and attention to detail enables you to provide outstanding support to students while working collaboratively with academic leaders and colleagues across the University.

You will bring:

• Tertiary qualification or equivalent relevant experience
• Experience working within a tertiary education environment and partnering with academic stakeholders
• Strong analytical skills and the ability to work effectively within regulated environments
• Experience supporting service improvement and innovation initiatives
• Strong relationship management,communicationand customer service skills

The University of Auckland is New Zealand's leading university andmaintainssignificant computational, laboratory and analytic facilities. Auckland itself isfrequentlyrated as one of the world’s most liveable cities.

The University is committed to providing an excellent working environment through:

• Flexible employment practices (including working from home iffeasible, flexible hours)
• Up to 6.75% company superannuation scheme
• A competitive salary with five weeks' annual leave
• In addition, we also offer career development programmes, discounted car parking, a generous parental leave allowance, childcare, anda number ofother discounts on internal and external services. For more information, please visit Staff Benefits.

Closing date: 24 August 2026.