Doctoral Research Coordinator

University of Auckland; Auckland; On-site; NZD 64,000 - 79,000; Full time

Benefits offered by this job

Flexible work from home

Superannuation

Five weeks annual leave

Career development

Discounted car parking

Parental leave

Childcare

Job summary

The University of Auckland is seeking a Doctoral Research Coordinator to support doctoral candidates through their academic journey. You will provide specialist advice, case management, and pastoral support while collaborating with academic staff and university stakeholders.

This full-time fixed-term role (37.5 hours/week) spans three years, with salary range $63,600–$79,300 NZD, reflecting skills and experience. Flexible work options and comprehensive staff benefits are available.

Qualifications

• Specialist advice for doctoral candidates.
• Case management and pastoral support for doctoral students.
• Experience partnering with academic staff and university stakeholders.

Responsibilities

• Act as a key contact for doctoral candidates, providing specialist advice and support during candidature.
• Coordinate doctoral admissions, supervision matching, scholarships, onboarding and orientation.
• Support milestones, candidature changes, annual reviews, and continuation processes.
• Monitor candidate and supervisor data, ensuring timely management of key processes and deadlines.
• Coordinate examiner nominations and provide support during examination activities.
• Organise workshops, seminars and learning activities to enhance the doctoral experience.
• Contribute to service improvement, governance activities, and stakeholder engagement across the University.

Skills

Analytical skills

Relationship management

Communication

Customer service

Education

Tertiary qualification or equivalent

Job description

Waipapa Taumata Rau| The University of Auckland

The University of Auckland is New Zealand’s leading University. With over 6000 academic and professional staff supporting over 46,000 students, we are one of NZ’s largest employers.

The Faculty of Medical and Health Sciences is a diverse faculty with more than 10,000 students studying across six schools, led by world-leading researchers, teachers, and practising health professionals. Our Vision is to courageously lead and advance hauora across generations in Aotearoa. As such, we are committed to lead and advance the mana of Aotearoa as a global centre of Health learning, research, and innovation.

Job Description

TeWhiwhingamahi | The opportunity

Join the Faculty ofMedical and Health Sciencestoplay a pivotal role in supporting the success of doctoral candidates throughout their academic journey. As a Doctoral Research Coordinator, you willprovidespecialist advice, case management, and pastoral support for doctoral students while working closely with academic staffand key university stakeholders. This is a highly relationship-focused role where you will contribute to an exceptional doctoral experience and support continuous improvement across doctoral processes and services.

Keyresponsibilities:

• Act as a key point of contact for doctoral candidates, providing specialist advice and support throughout candidature
• Coordinate doctoral admissions, supervision matching, scholarship processes, onboarding and orientation activities
• Support doctoral milestones, candidature changes, annual reviews,confirmationand continuation processes
• Monitor candidate and supervisor data, ensuringtimelymanagement of key doctoral processes and deadlines
• Coordinate examiner nominations and provide support throughout examination-related activities
• Organise workshops, seminars and learning activities that enhance the doctoral student experience
• Contribute to service improvement initiatives, academic governance activities, and stakeholder engagement across the University

This is afulltime(37.5hours per week)fixed termopportunityfor3 years.

The salary range for this role is$63,600- $79,300based on skills and experience.

You are a highly organised and proactive professional who thrives in a fast-paced, service-focused environment. You enjoy building trusted relationships with a wide range of stakeholders and are comfortable navigating complex processes and policies. Your ability to balance empathy, professionalism, and attention to detail enables you to provide outstanding support to students while working collaboratively with academic leaders and colleagues across the University.

You will bring:

• Tertiary qualification or equivalent relevant experience
• Experience working within a tertiary education environment and partnering with academic stakeholders
• Strong analytical skills and the ability to work effectively within regulated environments
• Experience supporting service improvement and innovation initiatives
• Strong relationship management,communicationand customer service skills

The University of Auckland is New Zealand’s leading university andmaintainssignificant computational, laboratory and analytic facilities. Auckland itself isfrequentlyrated as one of the world’s most liveable cities.

The University is committed to providing an excellent working environment through:

• Flexible employment practices (including working from home iffeasible, flexible hours)
• Up to 6.75% company superannuation scheme
• A competitive salary with five weeks’ annual leave
• In addition, we also offer career development programmes, discounted car parking, a generous parental leave allowance, childcare, anda number ofother discounts on internal and external services. For more information, please visit Staff Benefits.

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Additional Information

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment. For further information on services for Māori, Pacific, women, LGBTQIATakatāpu iMVPFAFF+ , people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz