Director, Administration & Client Services — Flexible

Baker Tilly International; Hastings; On-site; NZD 90,000 - 110,000; Full time

Benefits offered by this job

Flexible work

Birthday day off

Learning & development

Collaborative culture

Community connections

Job summary

Baker Tilly Staples Rodway Hawke's Bay is seeking an experienced Director Administration Support to provide administrative and client support to our Directors and wider Business Advisory team. You'll keep things running smoothly, manage deadlines, and ensure tasks and processes are completed accurately.

You'll coordinate documents, client onboarding, meetings and billing, while maintaining organised files and strong communication with clients and colleagues.

Qualifications

• Administrative, coordinator or office-support experience.
• Highly organised with excellent attention to detail.
• Able to manage multiple tasks and changing priorities.
• Strong Microsoft Word, Outlook and Excel skills.
• Comfortable learning new technology to improve efficiency.
• Excellent written and verbal communication skills.
• Proactive with initiative and follow-through.
• Team-oriented with collaborative approach.
• Independent worker who is reliable.

Responsibilities

• Prepare, format and coordinate client documents, reports and finalise financial statements.
• Assist with proposals, engagement documents and onboarding.
• Prepare client files and maintain organised electronic records.
• Monitor workflow requirements and follow up outstanding actions.
• Coordinate meetings, training sessions, webinars and client functions.
• Prepare meeting materials and organise logistics.
• Manage document workflows, obtain client signatures and process admin requirements.
• Assist with client billing and other administrative processes.
• Respond to client inquiries and direct requests.
• Provide backup support to reception and admin team during busy periods.
• Support Directors by keeping deadlines and client commitments on track.

Skills

Administrative

Coordinator

Office support

MS Office

Tools

Microsoft Word

Outlook

Excel

Job description

Baker Tilly Staples Rodway Hawke's Bay is seeking an experienced Director Administration Support to provide administrative and client support to our Directors and wider Business Advisory team. You'll keep things running smoothly, manage deadlines, and ensure tasks and processes are completed accurately.

You'll coordinate documents, client onboarding, meetings and billing, while maintaining organised files and strong communication with clients and colleagues.