Director Administrator/Assistant

Baker Tilly International; Hastings; On-site; NZD 90,000 - 110,000; Full time

Benefits offered by this job

Flexible work

Birthday day off

Learning & development

Collaborative culture

Community connections

Job summary

Baker Tilly Staples Rodway Hawke's Bay is seeking an experienced Director Administration Support to provide administrative and client support to our Directors and wider Business Advisory team. You'll keep things running smoothly, manage deadlines, and ensure tasks and processes are completed accurately.

You'll coordinate documents, client onboarding, meetings and billing, while maintaining organised files and strong communication with clients and colleagues.

Qualifications

• Administrative, coordinator or office-support experience.
• Highly organised with excellent attention to detail.
• Able to manage multiple tasks and changing priorities.
• Strong Microsoft Word, Outlook and Excel skills.
• Comfortable learning new technology to improve efficiency.
• Excellent written and verbal communication skills.
• Proactive with initiative and follow-through.
• Team-oriented with collaborative approach.
• Independent worker who is reliable.

Responsibilities

• Prepare, format and coordinate client documents, reports and finalise financial statements.
• Assist with proposals, engagement documents and onboarding.
• Prepare client files and maintain organised electronic records.
• Monitor workflow requirements and follow up outstanding actions.
• Coordinate meetings, training sessions, webinars and client functions.
• Prepare meeting materials and organise logistics.
• Manage document workflows, obtain client signatures and process admin requirements.
• Assist with client billing and other administrative processes.
• Respond to client inquiries and direct requests.
• Provide backup support to reception and admin team during busy periods.
• Support Directors by keeping deadlines and client commitments on track.

Skills

Administrative

Coordinator

Office support

MS Office

Tools

Microsoft Word

Outlook

Excel

Job description

Join a team where organisation, initiative and attention to detail make a real difference.

At Baker Tilly Staples Rodway Hawke's Bay, we're more than just accountants. We are trusted business advisors who work alongside a wide range of clients, helping them achieve their goals through practical advice, strong relationships and excellent service. We're looking for an experienced and highly organised Director Administration Support to provide administrative and client support to our Directors and wider Business Advisory team. You'll be at the centre of keeping things running smoothly, helping our team deliver exceptional service to clients while ensuring important tasks, documentation and processes are completed accurately and on time. This role would suit someone who enjoys being organised, likes variety, takes pride in producing quality work, and is comfortable juggling multiple priorities in a professional office environment.

What you'll be doing

Your responsibilities will include:

• Preparing, formatting and coordinating client documents, correspondence, reports and finalising financial statement

• Assisting with proposals, engagement documentation and new client onboarding

• Preparing client files and maintaining organised electronic records

• Monitoring workflow requirements and following up outstanding actions

• Coordinating meetings, training sessions, webinars and client functions

• Preparing meeting materials and ensuring meeting logistics are organised

• Managing document workflows, obtaining client signatures and processing administration requirements

• Assisting with client billing and other administrative processes

• Responding to client enquiries and directing requests appropriately

• Providing backup support to reception and the administration team during busy periods or leave cover

• Supporting Directors by helping keep important deadlines, client commitments and internal porcesses on track

About you

You'll be someone who:

• Has previous administrative, coordinator or office support experience

• Is highly organised with excellent attention to detail

• Can manage multiple tasks and changing priorities confidently

• Has strong Microsoft Office skills, particularly Word, Outlook and Excel

• Is comfortable learning and using technology to improve efficiency

• Has excellent written and verbal communication skills

• Takes initiative and follows through on tasks

• Enjoys working collaboratively as part of a team

• Maintains a professional and positive approach when working with clients and colleagues Is proactive, reliable and able to work independently

Experience within a professional services, legal, accounting or corporate environment would be advantageous, but is not essential.

Why join us?

At Baker Tilly Staples Rodway Hawke's Bay, we believe great people create great outcomes. We work hard to create an environment where our team feels valued, supported and connected.

We offer:

Flexible working arrangements

• A paid day off for your birthday

• Ongoing learning and development opportunities

• A supportive and collaborative team culture

• Active social club events and team activities

• A well-established and respected Hawke's Bay business with strong community connections

If you're looking for a role where your organisational skills, initiative and professionalism will genuinely make an impact