Customer Coordinator

Kā te Rama Switched On Group; Palmerston North; On-site; NZD 60,000 - 75,000; Full time

Job summary

Kā te Rama Switched On Group is seeking a Customer Coordinator for our Palmerston North team. You will be the central point for coordinating maintenance work, liaising with customers, scheduling trades, and ensuring information is accurate and up to date.

In this role you will balance priorities, solve problems, and keep customers informed throughout the process. A proactive, organised approach and strong communication will help you deliver quality outcomes for our communities.

Qualifications

• Previous experience in customer service, administration, scheduling, coordination, or a similar role.
• Strong communication skills and confidence speaking with a wide range of people.
• Excellent organisational and time management skills.
• Strong attention to detail and a commitment to accurate record keeping.
• The ability to prioritise work, solve problems, and adapt when priorities change.
• Good working knowledge of Microsoft Office and experience working with databases or work management systems.

Responsibilities

• Managing maintenance work orders from initial request through to completion, invoicing, and closure.
• Scheduling and dispatching the right trade for each job based on location, skills, availability, and customer requirements.
• Communicating with customers throughout the process and ensuring they know what to expect.
• Monitoring work progress and following up to ensure jobs are completed within required timeframes.
• Responding to customer enquiries via phone and email and ensuring actions are followed through.
• Managing customer complaints, investigating issues, and working with the wider team to find practical solutions.
• Maintaining accurate records and updating systems with job and customer information.
• Producing reports and supporting the team with administration and data management tasks.
• Identifying trends, recurring issues, and opportunities to improve service delivery and efficiency.

Skills

Customer service

Administration

Scheduling

Coordination

Microsoft Office

Databases

Tools

Microsoft Office

Work management systems

Databases

Job description

We are looking for a Customer Coordinator to join our Palmerston North team.

Keeping maintenance work moving takes great coordination, clear communication, and a genuine commitment to customers. As a Customer Coordinator you will be the person coordinating jobs, working with customers, scheduling trades, following up on outstanding work, and making sure information is accurate and up to date. You will spend your day balancing priorities, solving problems, and keeping people informed.

If you are organised, proactive, and enjoy working with a wide range of people, this is an opportunity to join a team that delivers services that make a real difference to New Zealand communities.

What You Will Be Doing

As a Customer Coordinator, you will be the central point of coordination between customers, trades, and internal teams. You will manage work orders from initial request through to invoicing and closure, ensuring KPI requirements are met and customers remain informed throughout the process.

You will also support the management of customer complaints, provide reporting and administrative support, and work collaboratively with a range of stakeholders to deliver positive outcomes. A day will consist of:

• Managing maintenance work orders from initial request through to completion, invoicing, and closure
• Scheduling and dispatching the right trade for each job based on location, skills, availability, and customer requirements
• Communicating with customers throughout the process and ensuring they know what to expect
• Monitoring work progress and following up to ensure jobs are completed within required timeframes
• Responding to customer enquiries via phone and email and ensuring actions are followed through
• Managing customer complaints, investigating issues, and working with the wider team to find practical solutions
• Maintaining accurate records and updating systems with job and customer information
• Producing reports and supporting the team with administration and data management tasks
• Identifying trends, recurring issues, and opportunities to improve service delivery and efficiency

What You Will Bring

We are looking for someone who can stay on top of multiple moving parts while maintaining a high level of customer service.

Ideally you will have:

• Previous experience in customer service, administration, scheduling, coordination, or a similar role
• Strong communication skills and confidence speaking with a wide range of people
• Excellent organisational and time management skills
• Strong attention to detail and a commitment to accurate record keeping
• The ability to prioritise work, solve problems, and adapt when priorities change
• Good working knowledge of Microsoft Office and experience working with databases or work management systems
• A positive, team-focused approach and a willingness to take ownership of your work
• Experience within property maintenance, trades, construction, housing, or facilities management would be advantageous but is not essential

Why Join Us?

You will be joining a supportive team where collaboration, customer service, and continuous improvement are valued. This is an opportunity to apply your coordination skills in a role where you'll build strong relationships, solve everyday challenges, and help deliver quality outcomes for customers.

If you enjoy working in a fast-paced environment, take pride in staying organised, and get satisfaction from seeing jobs through to completion, we would love to hear from you.