Corporate Office Coordinator

Delegat Limited; Auckland; On-site; NZD 28,000 - 36,000; Part time

Benefits offered by this job

Parental leave

Wine allowance

New office in Commercial Bay

Supportive environment

Engaged team

Culture of excellence

Job summary

Delegat Limited in Auckland is seeking a capable front-of-house receptionist and office administrator to uphold our professional environment. You’ll manage reception, visitor management, meeting room bookings, catering logistics, and respond to calls with professionalism.

This part-time, on-site role is 25 hours per week, 9:00am–2:30pm, Monday to Friday, with occasional events. You’ll liaise with vendors, support onboarding, travel bookings, and ensure HSE/WHS compliance while delivering

Qualifications

• Experience in reception, front-of-house, or corporate hospitality environments.
• Proficiency with Microsoft Office and standard office software.
• Strong attention to detail and professional communication skills.
• Ability to multitask and maintain high standards in a fast-paced setting.

Responsibilities

• Manage a polished reception area and visitor management.
• Coordinate meeting room bookings, catering, and event logistics.
• Handle incoming calls and maintain a responsive reception inbox.
• Oversee office supplies and liaise with vendors to support operations.
• Support onboarding, travel bookings, and expense reconciliation.
• Ensure compliance with HSE/WHS policies and assist as Fire Warden.
• Provide proactive administrative support to teams across the business.

Skills

Reception experience

Microsoft Office

Organised

Customer service

Job description

As the first point of contact at our Auckland corporate office, you’ll deliver exceptional front-of-house service and uphold the high standards of our professional environment. You’ll manage reception and office administration with meticulous attention to detail, supporting the smooth running of our workplace.

This is a part-time, on-site role—perfect for someone who is organised, personable, and thrives in a dynamic environment. The position is 25 hours/week, 9:00am – 2:30pm, Monday to Friday, occasionally extending for special events/board meetings.

Your responsibilities:

• Maintain a polished and welcoming reception area, ensuring our high corporate standards are always met.
• Demonstrate exceptional attention to detail in all administrative tasks, from visitor management, meeting room bookings to event logistics including catering.
• Handle all incoming calls with professionalism and care, while maintaining an organised and responsive reception inbox.
• Oversee office supplies and facilities; liaise confidently with vendors to support seamless operations.
• Provide support for onboarding new team members, coordinate travel bookings, and manage expense reconciliation with accuracy and efficiency.
• Ensure strict compliance with HSE/WHS policies and take an active role as Fire Warden, contributing to a safe and well‑managed workplace.
• Deliver proactive administrative support to teams across the business

About You

• Strong attention to detail and commitment to maintaining high standards in a fast-paced corporate environment
• Professional communication and interpersonal skills
• Customer service orientation and a positive, can‑do attitude
• Strong attention to detail and multitasking abilities
• Proficiency in Microsoft Office
• Previous experience in reception, office administration, or within a 5‑star hospitality or corporate environment

What We Offer

• Paid parental/partner’s leave and long service benefits
• Wine allowance and discounted employee prices
• New office in Commercial Bay with easy access to public transport
• A supportive environment to grow and add value
• Be part of a highly engaged and collaborative team
• A culture where our values of Winning Together, Mastery, and Aiming High are at the heart of what we do

Why Delegat?

Delegat Group is a leading global Super Premium wine company, renowned for crafting Oyster Bay Wines and Barossa Valley Estate. With state‑of‑the‑art wineries and world‑class vineyards across New Zealand and Australia, we are passionate about quality, growth, and our people.

You’ll join a supportive, high‑performing team in an organisation that values its people. If you’re ready to make a difference in a thriving office environment, we’d love to hear from you!