Contract & Tender Administrator - Flexible & Impactful Role

Ventia; Whanganui; On-site; NZD 55,000 - 85,000; Full time

Benefits offered by this job

Health Insurance

Career development

Flexible work environment

Growth opportunities

Job summary

Ventia is seeking an experienced Contract Administrator to support our Whanganui operations team with contract administration, tender submissions, training coordination, health and safety support, and general office administration.

You will maintain contract databases, prepare client claims, coordinate tenders, and support training and safety initiatives, while delivering high-quality administrative support to managers and teams.

Qualifications

• Minimum 4 years experience in an administration support role.
• Excellent written and verbal English communication skills.
• Strong Microsoft Office skills, particularly Word and Excel.
• Highly organised with strong attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Experience in contract administration, construction, or infrastructure industries is advantageous.

Responsibilities

• Oversee contract administration activities and maintain contract databases.
• Prepare and submit monthly client claims.
• Maintain contract databases and electronic contract files.
• Follow up claims through to payment and resolve client queries.
• Obtain and organise tender documentation and prepare tender files.
• Coordinate tender submissions and ensure deadlines are met.
• Maintain employee training and competency records.
• Coordinate training bookings and mandatory compliance requirements.
• Assist with safety audits, reporting, hazard management, and incident investigations.
• Provide administrative support to managers; prepare correspondence, reports and meeting minutes; manage visitor and contractor sign-in processes.

Skills

English communication

MS Office

Organisation

Multitasking

Contract administration

Tools

Word

Excel

Job description

Ventia is seeking an experienced Contract Administrator to support our Whanganui operations team with contract administration, tender submissions, training coordination, health and safety support, and general office administration.

You will maintain contract databases, prepare client claims, coordinate tenders, and support training and safety initiatives, while delivering high-quality administrative support to managers and teams.