Contracts & Procurement Administrator

Ministry for Primary Industries; Wellington; Hybrid; NZD 69,000 - 80,000; Full time

Benefits offered by this job

Additional MPI leave days

Purchase extra annual leave

Annual Wellness payment

Job summary

The Ministry for Primary Industries is seeking a detail-focused Contracts Administrator in Wellington. You will support procurement and contract administration, maintain contract records and supplier data, and ensure compliance across procurement activities.

You'll interact with internal teams and external suppliers, delivering accurate administrative support and contributing to financial controls. This is a permanent, full-time role with opportunities to develop expertise in procurement

Qualifications

• Experience in contract administration.
• Knowledge of procurement processes.
• Strong administrative and organisational skills.
• Experience maintaining accurate records and databases.
• Experience working with a range of stakeholders.
• Confidence using Microsoft Office applications.
• Sound judgement and the ability to prioritise work.
• A positive, collaborative, can-do attitude.

Responsibilities

• Monitor shared inboxes and respond to enquiries in a timely manner.
• Build and maintain strong working relationships across MPI.
• Prioritise competing workloads and respond to urgent requests as needed.
• Manage supplier onboarding and maintain accurate supplier records.
• Administer contracts, contract variations, and contractor sourcing processes in line with MPI requirements.
• Maintain accurate contract records, including documentation, milestones, and invoices.
• Review contract documentation, approvals, and compliance requirements.
• Administer GETS and other procurement systems, supporting tender and post-award activities.
• Support reporting and audit requirements while contributing to continuous process improvement.

Skills

Contract administration

Procurement processes

Administrative skills

Record keeping

Stakeholder management

MS Office

Judgement & prioritisation

Positive attitude

Job description

The Ministry for Primary Industries is seeking a detail-focused Contracts Administrator in Wellington. You will support procurement and contract administration, maintain contract records and supplier data, and ensure compliance across procurement activities.

You'll interact with internal teams and external suppliers, delivering accurate administrative support and contributing to financial controls. This is a permanent, full-time role with opportunities to develop expertise in procurement