Contract Administrator

CGR Services; Foxton Beach; On-site; NZD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive remuneration

Health Insurance

Flexible working environment

Job summary

Ventia is seeking an experienced Contract Administrator to support the operations team in Whanganui. The role covers contract administration, tender submissions, training coordination, health and safety support, and general office administration.

Join a growing infrastructure services organisation in a collaborative environment with career development opportunities and a flexible working arrangement.

Qualifications

• Minimum 4 years experience in an administration support role.
• Excellent written and verbal English communication skills.
• Strong Microsoft Office skills, particularly Word and Excel.
• Highly organized with strong attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Experience in contract administration, construction or infrastructure industries is advantageous.

Responsibilities

• Contract Administration: manage contract records, databases and client queries.
• Tender Administration: obtain, prepare and coordinate tender submissions and documents.
• Training & Compliance: coordinate training bookings and track mandatory compliance requirements.
• Health & Safety Support: assist with safety audits and incident investigations.
• General Administration: provide admin support to managers and manage correspondence and reporting.

Job description

Ventia is on the hunt for an experienced Contract Administrator to support our operations team in Whanganui. This role is responsible for contract administration, tender submissions, training coordination, health and safety support, and general office administration.

Competitive remuneration + Health Insurance

• Be part of a supportive team with genuine career development opportunitiesFlexibile working environment
• Join a growing infrastructure services organisation

Key Responsibilities

• Contract Administration
• Prepare and submit monthly client claims
• Maintain contract databases and electronic contract files
• Follow up claims through to payment and resolve client queries

Tender Administration

• Obtain and organise tender documentation
• Prepare tender files, schedules, and supporting documents
• Coordinate tender submissions and ensure deadlines are met

Training & Compliance

• Maintain employee training and competency records
• Coordinate training bookings and mandatory compliance requirements

Health & Safety Support

• Assist with safety audits, reporting, and hazard management
• Support incident investigations and corrective actions
• Promote a strong safety culture across the business

General Administration

• Provide administrative support to managers
• Prepare correspondence, reports, and meeting minutes
• Manage visitor and contractor sign-in processes
• Support the efficient day-to-day operation of the office

About You

• Minimum 4 years experience in an administration support role
• Excellent written and verbal English communication skills
• Strong Microsoft Office skills, particularly Word and Excel
• Highly organised with strong attention to detail
• Ability to manage multiple priorities and meet deadlines
• Experience in contract administration, construction, or infrastructure industries is advantageous

What You'll Bring

• A proactive and positive attitude
• Strong customer service and stakeholder management skills
• Commitment to health, safety, and compliance
• A focus on accuracy, efficiency, and continuous improvement

About Ventia

As a leading services provider, we maintain, operate, and manage the essential infrastructure that makes modern life possible across Australia and New Zealand. With more than 35,000 employees and subcontractors across 400 sites, joining Ventia means becoming part of a team that values its people, supports career growth, and helps everyone go further towards their full potential.

Our commitment to Fairness, Inclusion and Respect shapes how we lead, collaborate, hire and support one another. We welcome applications from people of all ages, abilities and backgrounds, including Māori and Pasifika peoples and people of all genders, identities, sexual orientations, beliefs and caring responsibilities. We are dedicated to providing an accessible recruitment process and encourage you to request adjustments at any stage.

Position Reference Number: 168685