Contract Administrator

Ventia; Whanganui; On-site; NZD 55,000 - 85,000; Full time

Benefits offered by this job

Health Insurance

Career development

Flexible work environment

Growth opportunities

Job summary

Ventia is seeking an experienced Contract Administrator to support our Whanganui operations team with contract administration, tender submissions, training coordination, health and safety support, and general office administration.

You will maintain contract databases, prepare client claims, coordinate tenders, and support training and safety initiatives, while delivering high-quality administrative support to managers and teams.

Qualifications

• Minimum 4 years experience in an administration support role.
• Excellent written and verbal English communication skills.
• Strong Microsoft Office skills, particularly Word and Excel.
• Highly organised with strong attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Experience in contract administration, construction, or infrastructure industries is advantageous.

Responsibilities

• Oversee contract administration activities and maintain contract databases.
• Prepare and submit monthly client claims.
• Maintain contract databases and electronic contract files.
• Follow up claims through to payment and resolve client queries.
• Obtain and organise tender documentation and prepare tender files.
• Coordinate tender submissions and ensure deadlines are met.
• Maintain employee training and competency records.
• Coordinate training bookings and mandatory compliance requirements.
• Assist with safety audits, reporting, hazard management, and incident investigations.
• Provide administrative support to managers; prepare correspondence, reports and meeting minutes; manage visitor and contractor sign-in processes.

Skills

English communication

MS Office

Organisation

Multitasking

Contract administration

Tools

Word

Excel

Job description

Ventia is on the hunt for an experienced Contract Administrator to support our operations team in Whanganui. This role is responsible for contract administration, tender submissions, training coordination, health and safety support, and general office administration.

What's in it for me?

• Competitive remuneration + Health Insurance
• Be part of a supportive team with genuine career development opportunities
• Flexibile working environment
• Join a growing infrastructure services organisation

Key Responsibilities

• Contract Administration
• Prepare and submit monthly client claims
• Maintain contract databases and electronic contract files
• Follow up claims through to payment and resolve client queries

Tender Administration

• Obtain and organise tender documentation
• Prepare tender files, schedules, and supporting documents
• Coordinate tender submissions and ensure deadlines are met

Training & Compliance

• Maintain employee training and competency records
• Coordinate training bookings and mandatory compliance requirements

Health & Safety Support

• Assist with safety audits, reporting, and hazard management
• Support incident investigations and corrective actionsPromote a strong safety culture across the business

General Administration

• Provide administrative support to managers
• Prepare correspondence, reports, and meeting minutes
• Manage visitor and contractor sign-in processes
• Support the efficient day-to-day operation of the office

About You

• Minimum 4 years experience in an administration support role
• Excellent written and verbal English communication skills
• Strong Microsoft Office skills, particularly Word and Excel
• Highly organised with strong attention to detail
• Ability to manage multiple priorities and meet deadlines
• Experience in contract administration, construction, or infrastructure industries is advantageous

What You'll Bring

• A proactive and positive attitude
• Strong customer service and stakeholder management skills
• Commitment to health, safety, and compliance
• A focus on accuracy, efficiency, and continuous improvement

About Ventia

As a leading services provider, we maintain, operate, and manage the essential infrastructure that makes modern life possible across Australia and New Zealand. With more than 35,000 employees and subcontractors across 400 sites, joining Ventia means becoming part of a team that values its people, supports career growth, and helps everyone go further towards their full potential.

Our commitment to Fairness, Inclusion and Respect shapes how we lead, collaborate, hire and support one another.

We welcome applications from people of all ages, abilities and backgrounds, including Māori and Pasifika peoples and people of all genders, identities, sexual orientations, beliefs and caring responsibilities.

We are dedicated to providing an accessible recruitment process and encourage you to request adjustments at any stage.

Position Reference Number: 168685