Contract Administrator

Fletcher Building Limited; Rotorua, Auckland; On-site; NZD 60,000 - 80,000; Full time

Benefits offered by this job

KiwiSaver

In-house training

Career opportunities

Retail benefits

Job summary

Higgins Bay of Plenty is looking for an experienced Contract Administrator to join our team at the Rotorua depot. You’ll support contract and administration activities, coordinate incident response and roster management, and ensure accurate records and timely communications with clients and suppliers.

The role requires 3+ years of administration experience (ideally with exposure to finance or contract support), strong MS Office skills, and a proactive, detail‑oriented approach.

Qualifications

• 3+ years of administration experience, ideally with exposure to finance, accounts, or contract support.
• Experience processing timesheets, invoices and purchase orders.
• Ability to prioritise multiple tasks and meet deadlines.
• Confident communicator who builds positive working relationships.
• Strong Microsoft Office and systems skills.
• High attention to detail and a proactive approach to problem solving.

Responsibilities

• Coordinate day-to-day contract and operational administration activities.
• Answer and manage the incident response phone during office hours, coordinating crew dispatch and maintaining accurate incident call-out records
• Manage job logging, dispatch communications, and incident response rosters
• Process timesheets, purchase orders, invoices, and financial administration tasks
• Maintain accurate records, documentation, and filing systems
• Support training coordination, onboarding, inductions, and employee recordsLiaise with clients, suppliers, subcontractors, and internal teams to ensure timely communication and service delivery

Skills

Administration

Finance exposure

Invoices

Timesheets

MS Office

Communication

Detail-oriented

Tools

Microsoft Office

Job description

Higgins Bay of Plenty is looking for an experienced Contract Administrator to join our team. Based at our Rotorua depot, you'll play a key role in keeping our operations running smoothly. This is a varied position where no two days look the same.

Working alongside operational teams, finance, health and safety, training coordinators, suppliers and clients, you'll help keep information flowing, processes on track, and administration delivered accurately and on time. We're looking for someone who enjoys staying organised, solving problems and being the person others can rely on to get things done.

Key Responsibilities

• Coordinate day-to-day contract and operational administration activities.
• Answer and manage the incident response phone during office hours, coordinating crew dispatch and maintaining accurate incident call-out records
• Manage job logging, dispatch communications, and incident response rosters
• Process timesheets, purchase orders, invoices, and financial administration tasks
• Maintain accurate records, documentation, and filing systems
• Support training coordination, onboarding, inductions, and employee recordsLiaise with clients, suppliers, subcontractors, and internal teams to ensure timely communication and service delivery

What You'll Bring to the Role

• 3+ years' administration experience, ideally with exposure to finance, accounts, or contract support
• Experience processing timesheets, invoices and purchase orders
• Ability to prioritise multiple tasks and meet deadlines
• Confident communicator who builds positive working relationships
• Strong Microsoft Office and systems skills
• High attention to detail and a proactive approach to problem solving

What's on Offer

• Competitive salary package
• KiwiSaver employer contribution matched up to 4%
• In-house technical training and leadership development programmes
• Career opportunities across Higgins and Fletcher Construction
• A range of retail benefits for you and your family to enjoy

Higgins is a leading construction and infrastructure company, proudly building and maintaining roads, bridges, and civil projects that connect communities across New Zealand. With a strong focus on safety, quality, and sustainability, we deliver projects that make a real difference. At Higgins, you'll join a team that values collaboration, innovation, and career growth - because we believe our people are the foundation of our success.

We're with you on the road ahead -

Ko tatou kei a koe i te huarahi kei mua

Research shows that females and minority groups don't always apply for roles unless they match 100% of the requirements. So, if this role is of interest but you feel you don't quite fit, we encourage you to apply anyway. We are enriched by many nationalities, languages, religions, customs, and lifestyles. We are proud of our diversity and see it as one of the things that make us better together.