Contract & Operations Administrator — Reliable and Organized

Fletcher Building Limited; Rotorua, Auckland; Hybrid; NZD 60,000 - 80,000; Full time

Benefits offered by this job

KiwiSaver

In-house training

Career opportunities

Retail benefits

Job summary

Higgins Bay of Plenty is looking for an experienced Contract Administrator to join our team at the Rotorua depot. You’ll support contract and administration activities, coordinate incident response and roster management, and ensure accurate records and timely communications with clients and suppliers.

The role requires 3+ years of administration experience (ideally with exposure to finance or contract support), strong MS Office skills, and a proactive, detail‑oriented approach.

Qualifications

• 3+ years of administration experience, ideally with exposure to finance, accounts, or contract support.
• Experience processing timesheets, invoices and purchase orders.
• Ability to prioritise multiple tasks and meet deadlines.
• Confident communicator who builds positive working relationships.
• Strong Microsoft Office and systems skills.
• High attention to detail and a proactive approach to problem solving.

Responsibilities

• Coordinate day-to-day contract and operational administration activities.
• Answer and manage the incident response phone during office hours, coordinating crew dispatch and maintaining accurate incident call-out records
• Manage job logging, dispatch communications, and incident response rosters
• Process timesheets, purchase orders, invoices, and financial administration tasks
• Maintain accurate records, documentation, and filing systems
• Support training coordination, onboarding, inductions, and employee recordsLiaise with clients, suppliers, subcontractors, and internal teams to ensure timely communication and service delivery

Skills

Administration

Finance exposure

Invoices

Timesheets

MS Office

Communication

Detail-oriented

Tools

Microsoft Office

Job description

Higgins Bay of Plenty is looking for an experienced Contract Administrator to join our team at the Rotorua depot. You’ll support contract and administration activities, coordinate incident response and roster management, and ensure accurate records and timely communications with clients and suppliers.

The role requires 3+ years of administration experience (ideally with exposure to finance or contract support), strong MS Office skills, and a proactive, detail‑oriented approach.