Asset Management Coordinator

New Zealand Post; Wellington; On-site; NZD 70,000 - 90,000; Full time

Benefits offered by this job

Special rates on holiday home accom.

Retail shopping discounts

Employee Assistance programme

Job summary

New Zealand Post is seeking an Asset Management Coordinator in Wellington to support a large national property portfolio. You will coordinate planned maintenance, manage asset data, ensure compliance, and help implement a modern asset management system across multiple sites.

The role focuses on structure, data quality, and process improvement, with opportunities to shape the future of asset management at NZ Post.

Qualifications

• Experience in facilities or asset management operations is preferred.
• Strong administration, planning and coordination skills are required.
• Ability to learn new asset management systems and maintain data accuracy.

Responsibilities

• Coordinating planned maintenance activities across a national property portfolio.
• Managing maintenance schedules and contractor workflows.
• Maintaining accurate asset registers and service histories.
• Monitoring compliance requirements and inspection schedules.
• Producing reports, dashboards, and performance insights.
• Working with facilities managers, contractors, and internal stakeholders.
• Supporting the rollout and ongoing use of asset management technology.
• Identifying opportunities to improve processes and asset performance.

Skills

Administration

Planning

Coordination

Stakeholder management

Contractor liaison

Data accuracy

Tools

CMMS

CAFM

ERP

Job description

Asset Management Coordinator Wellington basedOpportunity to work with a significant national property portfolio Planned preventative maintenance is a focus Join a nationally recognised organisation and help shape the future of asset management at NZ Post.

Kōrero mō te tūranga - About the role

Come and join our Facilities and Property team supporting a large and diverse property portfolio across New Zealand. This is an excellent opportunity for someone who enjoys bringing structure to complexity, working with maintenance schedules, contractors, compliance requirements, and asset information while helping implement and optimise a new asset management system.

This role sits at the heart of facilities and asset management operations. You'll coordinate planned preventative maintenance programmes, manage asset data, support compliance activities, and ensure maintenance work is effectively scheduled and tracked across multiple sites.

You'll also play a key role in working with a modern facilities management system, helping maintain accurate asset information, tracking work orders, producing reports, and ensuring data quality remains high. If you're someone who enjoys technology and finding smarter ways of working, this role will provide plenty of opportunity to make an impact.

Your key responsibilities include:

• Coordinating planned maintenance activities across a national property portfolio
• Managing maintenance schedules and contractor workflows
• Maintaining accurate asset registers and service histories
• Monitoring compliance requirements and inspection schedules
• Producing reports, dashboards, and performance insights
• Working with facilities managers, contractors, and internal stakeholders
• Supporting the rollout and ongoing use of asset management technology
• Identifying opportunities to improve processes, data quality, and asset performance.

Mōu - About you

• You may come from facilities management, property, maintenance coordination, engineering support, asset management, or a similar operational environment.
• Strong administration, planning, and coordination skills
• Confidence learning and using new software systems
• Excellent attention to detail and data accuracy
• The ability to analyse information and identify trends
• Strong communication and stakeholder management skills
• Experience working with contractors or service providers
• The ability to manage multiple priorities and deadlines
• A proactive approach and a continuous improvement mindset
• Experience with facilities management, asset management, CMMS, CAFM, ERP, or maintenance systems will be highly regarded, although training can be provided for the right person

He Aha Te Pai - What you'll love about us!

• Special rates on fantastic holiday home accommodation around New Zealand
• Retail shopping discounts with our partners
• An Employee Assistance programme to support you when you need it
• Plus more!!

At NZ Post, we've been connecting New Zealanders for over 180 years. From delivering food and medicine to the latest tech and treasured heirlooms, we're proud to keep Aotearoa moving.

Applications for this position close on 15 September 2026

All successful applicants will be required to provide proof of their eligibility to work in New Zealand and will be subject to a security check and reference checks. Some of our roles may also require a credit check and/or a drug test.

There's something really special about being part of the team here at NZ Post - Tukurau Aotearoa, who we are and what we stand for is grounded in our values.