Construction Project Administrator — Dynamic Site Support

ICON; Auckland; On-site; NZD 65,000 - 85,000; Full time

Benefits offered by this job

EAP (Employee Assistance Program)

Market competitive salary

Excellent leave policies

Collaborative workplace culture

Sporting and social events

Professional memberships

Discounts on Retail and Health

Job summary

ICON, Auckland-based, seeks a highly organised Project Administrator to join the project team and provide essential administrative support on a busy construction site. Working closely with Project Managers, Site Managers and delivery teams, you’ll help keep documentation, meetings and reporting running smoothly.

This role offers broad exposure to project delivery and construction operations, with opportunities for career development in a fast-paced environment and a collaborative team culture.

Qualifications

• Previous experience in project administration or office administration on site.
• Experience in construction, infrastructure, or related industry is highly regarded.
• Strong organisational skills with the ability to manage multiple priorities.
• High attention to detail and accuracy.
• Confident using Microsoft Office Suite.
• Strong communication and stakeholder management skills.

Responsibilities

• Provide day-to-day administrative support to project and site teams.
• Manage project documentation, registers and filing systems.
• Coordinate meetings, prepare minutes and track actions.
• Assist with project reporting and project management systems.
• Support subcontractor onboarding and project compliance requirements.
• Raise purchase orders and assist with procurement administration.
• Maintain site records, inductions and workforce documentation.
• Coordinate office supplies, travel and accommodation as needed.
• Support document control and project handover activities.
• Build strong relationships with internal teams, clients and subcontractors.

Skills

Organisational skills

MS Office proficiency

Stakeholder management

Communication

Tools

Project documentation tools

Job description

ICON, Auckland-based, seeks a highly organised Project Administrator to join the project team and provide essential administrative support on a busy construction site. Working closely with Project Managers, Site Managers and delivery teams, you’ll help keep documentation, meetings and reporting running smoothly.

This role offers broad exposure to project delivery and construction operations, with opportunities for career development in a fast-paced environment and a collaborative team culture.