Clinical Secretarial Support (0.8 FTE)

South Island - Nelson / Marlborough Nelson; Nelson; On-site; NZD 40,000 - 48,000; Part time

Job summary

Health New Zealand | Te Whatu Ora in Nelson Hospital is seeking a Clinical Secretarial Support on a permanent part-time basis (0.8 FTE, 64 hours per fortnight). You will provide administrative and secretarial support to consultants and clinical teams, coordinating appointments and managing patient records to support the patient journey.

This role requires attention to detail, strong organisation, and proficiency with Microsoft Office.

Qualifications

• Excellent administrative and organisational skills.
• Confident communicator with strong interpersonal skills.
• High level of accuracy and attention to detail.
• Sound computer skills, including Microsoft Office applications.
• Ability to manage a busy and varied workload.
• Committed to providing exceptional customer service.
• Respect the importance of patient confidentiality and privacy.
• Typing speed of 50 wpm; audio transcription experience advantageous.

Responsibilities

• Provide high-quality administrative and secretarial support to consultants and clinical teams.
• Manage clinical correspondence and coordinate appointments.
• Maintain accurate patient records and support the patient journey from referral through to treatment and follow-up care.

Skills

Administrative skills

Organisational skills

Communication skills

Attention to detail

Microsoft Office

Customer service

Job description

Clinical Secretarial Support, Nelson Hospital, Permanent Part-time

• Joina supportive and collaborative team providing essential administrative /secretarial support.
• Playa key role in coordinating the patient journey and supporting clinicians todeliver high-quality care.
• Enjoya rewarding and varied role in a fast-paced healthcare environment.
• You will be part ofa supportive team committed to delivering excellent service and improvingpatient outcomes.

Health New Zealand | Te Whatu Ora is firmly grounded in the principlesof Te Tiriti o Waitangi and is committed to building a health system thatserves all New Zealanders.

About the Role

AsClinical Secretarial Support, you willprovide high-qualityadministrative and secretarial support to consultants and clinical teams. Youwill be responsible for managing clinical correspondence, coordinatingappointments, maintaining accurate patient records, and supporting the patientjourney from referral through to treatment and follow-up care.

Thisrole requires excellent attention to detail, strong organisational skills, andthe ability to manage competing priorities while maintaining a high level ofprofessionalism and confidentiality.

Thisis a permanent, part-time position working 64 hours per fortnight (0.8 FTE),Mondays 8.00AM to 2.30PM and Tuesday to Friday 8.00AM to 3.00PM.

Please view the position description for furtherinformation.

About the Team/Service/ Location

Our Clinical Support Services team plays a vital rolein ensuring the smooth operation of the patient's journey. By providingessential administrative support, we enable clinical teams to focus ondelivering exceptional patient care. From coordinating schedules to managingdocumentation, we are the backbone of the hospital's daily operations. We offera supportive workplace with professional development opportunities, careerprogression, job security, and wellbeing programmes.

For moreinformation on living and working in Nelson click here

About you

As Clinical Secretarial Support, you will:

• Have excellent administrative andorganisational skills;
• Be a confident communicator with stronginterpersonal skills;
• Demonstrate a high level of accuracyand attention to detail;
• Possess sound computer skills,including experience with Microsoft Office applications;
• Have the ability to manage a busy andvaried workload;
• Be committed to providing exceptionalcustomer service;
• Respect the importance of patientconfidentiality and privacy.

Previous secretarial, administration, or healthcare experience andknowledge of medical terminology would be advantageous but are not essential.

Atyping speed of 50 words per minute or more is essential. Audio transcription experienceand medical terminology would be advantageous but not essential. Our preferredapplicants will be required to undertake a computer skills assessment.

The successful candidate must be eligible to work in New Zealandor hold a valid NZ work visa at the time of applying.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuringexcellent healthcare for the people of New Zealand. We embrace a workforce thatis diverse and inclusive so that we are better positioned to understand andservice our community. We welcome applications from our diverse Māori,Pacific, disabled, and rainbow communities.

Job details

Job Reference:

Job Reference: R1N26-283

Location:

South Island - Nelson / Marlborough - Nelson