Cartage Coordinator

JobSpace; Auckland; On-site; NZD 60,000 - 75,000; Full time

Job summary

JobSpace in Auckland is seeking a Logistics Coordinator to manage daily import/export transport movements, container collections, and port bookings. You will liaise with drivers, warehouses, freight operators, and customers to meet deadlines and optimize cost efficiency.

The role requires a Diploma in Freight Forwarding or Logistics, strong NZ port operations knowledge, VBS system familiarity, and excellent organisational skills to oversee multiple daily movements and subcontractor coordination.

Qualifications

• Diploma or similar in Freight Forwarding or Logistics from a recognized NZ institute.
• Strong understanding of NZ port operations and container movements.
• Knowledge of VBS systems and port cut-off requirements.
• Strong organisational and scheduling skills.
• Ability to manage multiple daily transport movements.
• Knowledge of NZTA transport regulations.
• Experience coordinating subcontract transport providers.
• Familiarity with freight forwarding operating systems.

Responsibilities

• Schedule and coordinate daily cartage movements for import and export shipments.
• Arrange container collections and deliveries to/from ports, depots, warehouses, and customer premises.
• Monitor container availability, VBS bookings, and port cut-offs.
• Ensure timely pick-up and delivery in line with customer and operational deadlines.
• Allocate jobs to company drivers or subcontract transport providers.
• Coordinate port bookings and manage delivery time slots.
• Ensure compliance with NZTA transport regulations and road safety requirements.
• Ensure accurate handling of bonded or uncleared cargo in line with NZ Customs requirements.
• Act as key liaison between drivers, warehouse teams, freight operators, and customers.
• Provide updates on delivery status, delays, or issues.
• Escalate operational disruptions and resolve transport-related issues promptly.
• Maintain strong working relationships with port operators and transport subcontractors.
• Ensure accurate job entry and updates within the transport or freight operating system.
• Verify delivery instructions and documentation prior to dispatch.
• Monitor POD collection and system upload.
• Ensure correct cost allocation and transport charging.
• Monitor transport costs and assist in maintaining profitability.
• Track driver productivity and utilisation.
• Support continuous improvement initiatives within the transport function.

Skills

Organisational skills

Scheduling skills

Multitasking ability

NZ port operations knowledge

VBS knowledge

Port cut-off knowledge

Subcontract transport coordination

Freight forwarding systems familiarity

NZTA regulations knowledge

Education

Diploma in Freight Forwarding or Logistics

Tools

VBS systems

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Schedule and coordinate daily cartage movements for import and export shipments.
• Arrange container collections and deliveries to/from ports, depots, warehouses, and customer premises.
• Monitor container availability, VBS (Vehicle Booking System) bookings, and port cut-offs.
• Ensure timely pick-up and delivery in line with customer and operational deadlines.
• Allocate jobs to company drivers or subcontract transport providers.

Port & Regulatory Compliance

• Coordinate port bookings and manage delivery time slots.
• Ensure compliance with NZTA transport regulations and road safety requirements.
• Ensure accurate handling of bonded or uncleared cargo in line with NZ Customs requirements.

Communication & Stakeholder Management

• Act as key liaison between drivers, warehouse teams, freight operators, and customers.
• Provide updates on delivery status, delays, or issues.
• Escalate operational disruptions and resolve transport-related issues promptly.
• Maintain strong working relationships with port operators and transport subcontractors.

Documentation & Systems

• Ensure accurate job entry and updates within the transport or freight operating system.
• Verify delivery instructions and documentation prior to dispatch.
• Monitor Proof of Delivery (POD) collection and system upload.
• Ensure correct cost allocation and transport charging.

Performance & Cost Control

• Monitor transport costs and assist in maintaining profitability.
• Track driver productivity and utilisation.
• Support continuous improvement initiatives within the transport function.

Key Performance Indicators (KPIs)

• On-time collection and delivery performance
• Port booking accuracy
• Reduction in detention and demurrage costs
• POD completion rate
• Transport cost control

What You Bring:

Skills & Experience Required

• Diploma or similar in Freight Forwarding or Logistics from a recognized NZ institute.
• Strong understanding of NZ port operations and container movements
• Knowledge of VBS systems and port cut-off requirements
• Strong organisational and scheduling skills
• Ability to manage multiple daily transport movements
• Knowledge of NZTA transport regulations
• Experience coordinating subcontract transport providers
• Familiarity with freight forwarding operating systems