Business Services Coordinator

NKA; New Zealand; Sur place; NZD 55 000 - 75 000; Plein temps

Résumé du poste

NKA is seeking a proactive Finance Administrator to support the new finance system, manage data prep, reconciliations and month-end tasks, and coordinate records and filing across Head Office and kindergarten teams.

You will oversee digitisation, budget monitoring, and process improvements, while maintaining confidentiality and strong attention to accuracy in a collaborative NZ-wide role.

Qualifications

• Experience in finance administration and reconciliations.
• Strong organisational skills and accuracy.
• Confidential information handling and internal controls.
• Ability to learn new finance platforms.
• Collaborative across Head Office and kindergarten teams.

Responsabilités

• Support the new finance system with data preparation, checks, reconciliations, and month-end tasks under controls.
• Coordinate scanning, naming, indexing and secure storage of legacy records.
• Organise shared online filing structures, naming conventions and access procedures.
• Prepare budget-to-actual information, flag variances and liaise with budget holders.
• Map workflows, reduce double handling and support system changes and staff adoption.
• Cross-train in finance and admin processes to provide cover during peak periods and staff absence.
• Take on other Head Office administrative priorities as capability allows.

Connaissances

Administration

Data handling

Attention to detail

Confidential information handling

Team collaboration

Outils

MS 365

Spreadsheets

Digital filing systems

Description du poste

• Finance administration: supportt the new finance system, including data preparation, checks, reconciliations,supporting records and month-end tasks under agreed controls and delegations.
• Records digitisation: coordinate the orderly scanning, naming, indexing, retention and secure storage of legacy paper records, including payroll archives, Board minutes and records held in office storage.
• Digital filing: organise and maintain shared online filing structures, document ownership, naming conventions and accessible procedures so information is easier to find and maintain.
• Budget monitoring: prepare regular budget-to-actual information, flag emerging variances and follow up agreed actions with kindergartens and budget holders. Final budget authority remains with delegated managers.
• Administrative improvement: map workflows, reduce double handling, document procedures, improve templates/checklists and support approved system changes, testing and staff adoption.
• Business continuity: cross-train in agreed finance and administration processes to provide practical cover during peak periods and staff absence, reducing dependency on individual staff members.
• Role development: progressively take on other Head Office administrative priorities as capability and capacity allow.

SKILLS AND EXPERIENCE

• Strong administration and organisation skills with high attention to accuracy and follow-through.
• Experience with finance administration, reconciliations, records management or comparable business support work.
• Confidence with Microsoft 365,spreadsheets and digital filing systems; able to learn new finance and organisational platforms.
• Sound judgement with confidential information, internal controls, deadlines and escalation of discrepancies.
• Practical process-improvement mindset and ability to work collaboratively across Head Office and kindergarten teams.

HOURS - 35-40 hours

Applicants must reside and be eligible to work in New Zealand at the time of applying.