Group Adminstrator

Aotearoa New Zealand Association of Social Workers; Whau; On-site; NZD 55,000 - 70,000; Full time

Job summary

Happy Learning Childcare in Auckland is seeking a proactive Group Administrator to provide hands-on administrative support across the business, with a clear progression path to Administration Manager and increased responsibility.

The role covers general group and centre administration, enrolment and parent administration, invoicing and financial administration, staff records and onboarding, and regular management reports.

Qualifications

• Strong organisational and time-management skills.
• Excellent attention to detail.
• Good written and verbal English communication.
• Confidence using Microsoft Office, particularly Excel, Word and Outlook.
• Good general computer and technology skills.
• Ability to work independently and follow matters through to completion.
• Practical, problem-solving attitude.
• Willingness to learn new systems and take on increasing responsibility.

Responsibilities

• General group and centre administration.
• Preparing and maintaining records, documents, reports and spreadsheets.
• Assisting with enrolment and parent administration.
• Supporting invoicing, accounts and financial administration.
• Coordinating information between Centre Managers and group management.
• Assisting with staff records, recruitment administration and onboarding.
• Maintaining organised electronic filing and document systems.
• Supporting ECE compliance documentation and reporting.
• Collecting and checking operational information from childcare management systems.
• Assisting management with regular operational and management reports.

Job description

Working closely with the group management team and Centre Managers, you will provide hands-on administrative support across the business. This role has been designed with progression in mind, developing from Group Administrator to Senior Group Administrator to Administration Manager / Group Administration Manager, taking increasing responsibility for administration systems and coordination across childcare centres. Previous experience as an administrator in a childcare centre, along with familiarity with Infocare and Storypark, will be considered an advantage.

Key responsibilities

General group and centre administration

Preparing and maintaining records, documents, reports and spreadsheets

Assisting with enrolment and parent administration

Supporting invoicing, accounts and financial administration

Coordinating information between Centre Managers and group management

Assisting with staff records, recruitment administration and onboarding

Maintaining organised electronic filing and document systems

Supporting ECE compliance documentation and reporting

Collecting and checking operational information from childcare management systems

Assisting management with regular operational and management reports

About you

Strong organisational and time-management skills

Excellent attention to detail

Good written and verbal English communication

Confidence using Microsoft Office, particularly Excel, Word and Outlook

Good general computer and technology skills

The ability to work independently and follow matters through to completion

A practical, problem-solving attitude

The confidence to communicate with managers and different teams

A high level of discretion when dealing with confidential business, employee and family information

A willingness to learn new systems and take on increasing responsibility

About us

Happy Learning Childcare is a growing early childhood education group in Auckland. With established centres, new developments underway and further expansion planned, we support the operation and development of multiple childcare centres.