Finance Manager/Administrator

Kainga Aroha Society Incorporated; Te Awamutu; On-site; NZD 34,000 - 48,000; Part time

Job summary

Kainga Aroha Community House in Te Awamutu is seeking a Finance Manager/Office Administrator to join our team for 24 hours per week, starting 18 January 2027. This role combines financial management with admin duties and requires meticulous record-keeping and funding administration.

You will work with government contracts and other funders, manage payroll, use Xero, Word, and Excel, produce budgets and reports, and support governance routines.

Qualifications

• Experience in Financial and Administration roles
• Strong organisational, detail and accuracy orientated skills
• Ability to manage multiple tasks and prioritise effectively
• The ability to self-manage as well as working collaboratively with staff
• Proficiency in Xero, Word, Excel and general IT literacy
• Excellent written and verbal communication skills
• A commitment to meeting deadlines
• The ability to uphold the values of the Community House
• A "Real Me" account – required for police vetting and some funding
• Right to live and work in New Zealand

Responsibilities

• Managing and maintaining processes and records of Funding, Administration and Financial Operations
• Creating and maintaining annual and service budgets
• Applying, securing and accounting for financial funding based around the financial needs of the annual budget
• Providing necessary reports and statistics to the Community House and Funders to meet our funding requirements
• Liaising with Ministry of Social Development and Oranga Tamariki regarding contracts, finances, policies, and reports
• Liaising with the Manager, Finance Committee, General Committee, Accountant, Auditors, Funders and other Auditors and Organisations regarding financial operations, administration and end of year accounts and records
• Managing all wage and payroll processes and records including staff leave records
• Processing and maintaining all ongoing employment records for all staff and volunteers including police vetting
• Working in Xero in areas such as payroll, employee records, coding, invoices, budgets
• Coordinating and overseeing the reception roster
• Preparing documents, reports and correspondence around all finances and administration and keeping all documentation up to date
• Financial and administration work with Kainga Aroha changing from an incorporated society to a charitable trust in 2027/2028 - with guidance and support from Community Waikato

Skills

Financial administration

Xero

Payroll

Budgeting

Reporting

IT literacy

Education

Experience in Financial and Administration roles

Tools

Xero

Microsoft Word

Microsoft Excel

IT literacy

Job description

Kainga Aroha Community House is a Social Services agency seeking an organized and detailed Finance Manager/Office Administrator to work at our office in Te Awamutu for 24 hours per week (48 hours per fortnight). The role will start 18th January 2027.

We rely on funding contracts from the Ministry of Social Development and Oranga Tamariki as well as requiring funding from other sources. This role requires the ability to work with these organizations to apply for, secure and account for funding and finances to operate our organization.

Key responsibilities

Managing and maintaining processes and records of Funding, Administration and Financial Operations

Creating and maintaining annual and service budgets

Applying, securing and accounting for financial funding based around the financial needs of the annual budget

Providing necessary reports and statistics to the Community House and Funders to meet our funding requirements

Liaising with Ministry of Social Development and Oranga Tamariki regarding contracts, finances, policies, and reports

Liaising with the Manager, Finance Committee, General Committee, Accountant, Auditors, Funders and other Auditors and Organisations regarding financial operations, administration and end of year accounts and records

Managing all wage and payroll processes and records including staff leave records

Processing and maintaining all ongoing employment records for all staff and volunteers including police vetting

Working in Xero in areas such as payroll, employee records, coding, invoices, budgets

Coordinating and overseeing the reception roster

Preparing documents, reports and correspondence around all finances and administration and keeping all documentation up to date

Financial and administration work with Kainga Aroha changing from an incorporated society to a charitable trust in 2027/2028 - with guidance and support from Community Waikato

We are looking for someone with:

Experience in Financial and Administration roles

Strong organisational, detail and accuracy orientated skills

Ability to manage multiple tasks and prioritise effectively

The ability to self-manage as well as working collaboratively with staff

Proficiency in Xero, Word, Excel and general IT literacy

Excellent written and verbal communication skills

A commitment to meeting deadlines

The ability to uphold the values of the Community House

A "Real Me" account – required for police vetting and some funding

Right to live and work in New Zealand

You must have the right to live and work in New Zealand. Background and pre-employment checks including police/MOJ vetting, are part of our recruitment process.