Business Services Administrator

HOSPICE TARANAKI INC; New Plymouth; Presencial; NZD 42.000 - 52.000; A tiempo parcial

Descripción de la vacante

Te Kahu Pairuri Hospice Taranaki is seeking an organised, compassionate administrator to join our team, providing day-to-day finance and leadership support while also covering reception for patients, whānau, visitors and staff.

This role is 30.5 hours per week across a two-week roster, with Monday off one week and Wednesday off the next, and involves using Microsoft 365, Xero, preparing letters and reports, supporting payroll, and contributing to projects that improve information management.

Formación

• Experience in reception/administration.
• Good written communication.
• Organised with attention to detail.
• Team player with discretion.

Responsabilidades

• Welcoming visitors and whānau, handling calls and inquiries with care.
• Supporting Finance Officer with day-to-day Xero work and payroll cover.
• Preparing letters, documents, reports, dashboards and spreadsheets.
• Assisting colleagues with tech questions and using Microsoft 365.
• Contributing to projects to improve information management.

Conocimientos

Microsoft 365

Xero

Payroll

Reception

Descripción del empleo

If you enjoy variety, working with people and being the person who helps keep things organised, this could be a great fit.

You’ll provide day-to-day administrative support to our finance and leadership teams, while also sharing responsibility for reception and being a warm, welcoming point of contact for patients, whānau, visitors and staff.

The role is 30.5 hours per week across a two-week roster, with Monday off one week and Wednesday off the next. No two days are quite the same, and the work you do supports the delivery of compassionate palliative and end-of-life care across our community.

Key responsibilities

Welcoming visitors and whānau, and answering calls and enquiries with care and professionalism

Supporting our Finance Officer with day-to-day work in Xero and covering payroll when our Payroll Officer is away

Preparing letters, documents, reports, dashboards and spreadsheets, and supporting the Senior Leadership Team

Helping colleagues with everyday tech questions and making the most of Microsoft 365

Contributing to projects that improve the way we organise information, manage documents and report on our work

About you

A confident working knowledge of Microsoft 365 (Word, Excel, Outlook and Teams) with an interest in developing skills in areas such as SharePoint, Microsoft Lists, and document management

Previous experience in a reception, administration or office support role

Excellent written communication, organisation and attention to detail

A team player with a calm, compassionate manner and discretion when handling confidential information

Someone who enjoys contributing ideas, improving systems and working with others to make processes as effective as they can be.

Xero experience would be a bonus, and we'll support you to learn if you're keen

Nice to have: payroll or ELMO experience, health, hospice or not-for-profit experience, or an understanding of the Privacy Act 2020 and Health Information Privacy Code

About us

At Te Kahu Pairuri Hospice Taranaki, everyone has a part to play in the care we provide. Whether you’re working directly with patients and whānau or helping things run smoothly behind the scenes, your contribution matters.

We’re a supportive, down-to-earth team guided by dignity, honesty, compassion and respect. We’re looking for people who share those values, enjoy working with others and aren’t afraid to pitch in when needed.

We’re committed to Te Tiriti o Waitangi, equal employment opportunities, and creating a workplace where people can continue to learn and grow.