Temporary Part- Time Administrator

Paragon - The Agency For People; Auckland; On-site; NZD 30,000 - 39,000; Part time

Job summary

Paragon - The Agency For People is seeking a warm, professional receptionist to join the team in South Auckland on a temporary, part-time basis, three days a week, until Christmas. You will be the first point of contact for visitors, patients, families and staff, supporting the reception, clinical administration and SLT with organisational tasks.

The role requires a friendly, well-presented individual who can stay calm under pressure, coordinate a team, and maintain confidentiality in a

Qualifications

• Experience in reception, administration or a similar coordination role.

Responsibilities

• Managing and supporting the reception team to ensure the smooth day-to-day running of reception.
• Welcoming visitors and providing a friendly, professional reception service.
• Answering telephone calls and directing enquiries appropriately.
• Providing clinical administrative support to the wider team.
• Coordinating the ordering of supplies and ensuring essential items are available when needed.
• Providing administrative and organisational support to the Senior Leadership Team (SLT).
• Assisting with general office duties and maintaining an organised, efficient working environment.
• Maintaining confidentiality and treating everyone with compassion, dignity and respect.
• Managing competing priorities and handling pressure with a calm and positive approach.

Skills

Reception experience

Job description

Are you a friendly, bubbly and professional person who enjoys helping others and keeping things running smoothly?

We are looking for a warm, welcoming and well-presented individual to join our team on a temporary, part-time basis, working three days a week in South Auckland until Christmas.

As the first point of contact for visitors, patients, families and staff, you will play an important role in creating a friendly, supportive and caring environment. This varied role goes beyond reception, with responsibility for managing the reception team, supporting clinical administration, coordinating ordering and providing administrative support to the Senior Leadership Team (SLT).

We are looking for someone with a positive attitude, excellent communication and organisational skills, and the ability to remain calm, professional and compassionate in a busy and sometimes emotionally sensitive setting.

Key responsibilities include:

• Managing and supporting the reception team to ensure the smooth day-to-day running of reception.

• Welcoming visitors and providing a friendly, professional reception service.

• Answering telephone calls and directing enquiries appropriately.

• Providing clinical administrative support to the wider team.

• Coordinating the ordering of supplies and ensuring essential items are available when needed.

• Providing administrative and organisational support to the Senior Leadership Team (SLT).

• Assisting with general office duties and maintaining an organised, efficient working environment.

• Maintaining confidentiality and treating everyone with compassion, dignity and respect.

• Managing competing priorities and handling pressure with a calm and positive approach.

About you:

• Friendly, bubbly and approachable, with a professional manner.

• Well-presented and confident communicating with a wide range of people.

• Organised, reliable and able to use your initiative.

• Experienced in reception, administration or a similar coordination role.

• Confident supporting and coordinating a team while managing multiple responsibilities.

• Able to prioritise tasks, adapt to changing demands and work effectively in a busy environment.

• Discreet, empathetic and respectful of the sensitive nature of a hospice environment.

• Available to work on-site three days per week on a temporary basis until Christmas.

f you are a people-focused individual who takes pride in providing excellent service, enjoys supporting a team and has a knack for keeping things organised, we would love to hear from you. This is a great opportunity to make a meaningful contribution in a caring environment where your support helps make a difference every day.