Arts Operations & Events Coordinator

Placements24; Queenstown; On-site; NZD 45,000 - 60,000; Full time

Job summary

Placements24 in Queenstown seeks a highly organized Arts Administrator and Operations Coordinator to manage office operations, coordinate volunteers, support events, and assist with financial administration. The role offers exposure to a broad range of arts-management tasks in a dynamic nonprofit setting.

The successful candidate will have strong admin skills, experience with MS Office, and a genuine interest in arts and entertainment.

Qualifications

• Proven experience in an administrative or operations support role, preferably within the arts and non-profit sector.
• Exceptional organizational skills and meticulous attention to detail.
• Strong proficiency in Microsoft Office Suite and basic CRM/database familiarity.

Responsibilities

• Oversee general office administration, including managing correspondence, phone lines, and incoming/outgoing mail.
• Provide administrative support for events, including venue booking, logistics coordination, and ticket sales support.
• Assist in the recruitment, training, and scheduling of volunteers for events and programs.
• Manage inventory of office supplies and operational equipment, placing orders as needed.
• Support the finance department with invoicing, expense tracking, and budget monitoring.
• Maintain accurate databases and filing systems for contacts, programs, and financial records.
• Coordinate meetings, prepare agendas, and take minutes for internal and external stakeholders.
• Act as a primary point of contact for artists, visitors, and general inquiries.
• Assist with the implementation of operational policies and procedures.
• Provide support for fundraising activities and donor relations as required.

Skills

Organisational skills

Attention to detail

Communication skills

Multitasking

Proactive problem-solving

Education

Administration/Business qualification

Tools

Microsoft Office Suite

CRM systems

Job description

Placements24 in Queenstown seeks a highly organized Arts Administrator and Operations Coordinator to manage office operations, coordinate volunteers, support events, and assist with financial administration. The role offers exposure to a broad range of arts-management tasks in a dynamic nonprofit setting.

The successful candidate will have strong admin skills, experience with MS Office, and a genuine interest in arts and entertainment.