Senior Festival & Arts Event Coordinator

Placements24; Queenstown; On-site; NZD 65,000 - 95,000; Full time

Benefits offered by this job

Competitive salary package

High-profile events

Supportive and dynamic team

Professional development and training

Career advancement opportunities

Networking opportunities within arts &

Job summary

Placements24 is seeking an experienced Event Coordinator for Queenstown to drive planning, execution, and management of vibrant cultural festivals and artistic events. This role emphasizes logistics, vendor relationships, budget oversight, and delivering memorable attendee experiences.

The successful candidate will be highly organized with strong communication skills, capable of coordinating artists, performers, and stakeholders, and ensuring safety, regulatory compliance, and smooth on-site

Qualifications

• 3+ years experience as an Event Coordinator or in a similar role.
• Proven track record planning and executing festivals or large-scale events.
• Strong project management and meticulous organizational skills.
• Excellent communication, negotiation, and interpersonal abilities.
• Proficiency with event management software and Microsoft Office Suite.
• Ability to manage budgets effectively and work under pressure.
• Flexible to work evenings, weekends, and public holidays as required by events.

Responsibilities

• Plan and coordinate all aspects of cultural festivals and artistic events, from conception to post-event evaluation.
• Manage event budgets, track expenses, and ensure financial targets are met.
• Source, negotiate with, and manage vendors and suppliers (caterers, security, AV).
• Develop event schedules, run sheets, and floor plans.
• Liaise with artists, performers, and stakeholders to coordinate participation.
• Oversee on-site event operations and address issues as they arise.
• Manage event registration, ticketing, and attendee services.
• Ensure compliance with health, safety, and licensing regulations.
• Post-event reporting, including financial reconciliation and stakeholder feedback collection.

Skills

Budget management

Event planning

Vendor management

Communication

Negotiation

Project management

Education

Event Management qualification

Tools

Event management software

Microsoft Office

Job description

Placements24 is seeking an experienced Event Coordinator for Queenstown to drive planning, execution, and management of vibrant cultural festivals and artistic events. This role emphasizes logistics, vendor relationships, budget oversight, and delivering memorable attendee experiences.

The successful candidate will be highly organized with strong communication skills, capable of coordinating artists, performers, and stakeholders, and ensuring safety, regulatory compliance, and smooth on-site