Operations and Finance Administrator

Syft Technologies; Wellington; On-site; NZD 65,000 - 85,000; Full time

Job summary

Syft Technologies in Wellington seeks an Operations and Finance Administrator to support a Founder, philanthropic foundation and investment entities. You’ll handle operational, administrative and financial tasks with a focus on organisation and service.

Based at a Wellington-based family office, you’ll host guests, process financial transactions, coordinate meetings and ensure smooth daily operations with a keen eye for detail and impeccable standards.

Qualifications

• Experience in a small organisation with a broad, multifaceted role.
• Service mindset; no task is too small if it supports the team.
• Proven ability to organise, coordinate, and support multiple stakeholders.

Responsibilities

• Provide proactive operational, administrative and financial support to the Founder, CEOs and wider team.
• Manage day-to-day financial administration including transactions, reconciliations and payments.
• Create an exceptional workplace by keeping the office welcoming, organised and well-maintained.
• Coordinate meetings, events, systems and key business processes.
• Act as central coordinator across entities to prevent gaps or delays.

Skills

Accounts Payable

Accounts Receivable

Bank Reconciliations

SharePoint

Xero

Diligent

Organisation

Detail-oriented

Tools

SharePoint

Xero

Diligent

Job description

Operations and Finance Administrator

Department: Financial & Operations Admin

Employment Type: Full Time

Location: Wellington

Description

The Opportunity

This isn't your typical administration or finance role.

You’ll be the person who makes everything work. Supporting a Founder, philanthropic foundation and investment entities in a highly varied role that requires top level organisation, service and attention to detail.

Working from a beautiful Wellington-based Family Office, you'll provide operational, administrative and financial support. This role offers plenty of variety. One moment you may be coordinating meetings or processing financial transactions, the next you're hosting guests, or anticipating what the team needs before they've even asked.

This is a highly trusted, hands-on role for someone who takes genuine pride in creating exceptional experiences, maintaining impeccable standards, and ensuring everything runs smoothly behind the scenes.

This is a permanent position, up to 40 hours a week.

What You'll Be Doing:

• Providing proactive support to the Founder, 2 x CEOs and wider team across a range of operational, administrative and governance activities.
• Managing day-to-day financial administration including transaction processing, reconciliations and payments.
• Creating an exceptional workplace experience by ensuring the office is welcoming, organised, beautifully maintained and ready for success every day.
• Coordinating meetings, events, systems and key business processes.
• Acting as the central point of coordination across entities, ensuring nothing falls through the cracks.

Skills and Experience We're Seeking:

We're looking for someone who has experience working in a small organisation and understands that your role is often broad and multifaceted. We need someone with a service mindset who sees no job is too small if it means the success and enablement of the wider team.

You Will:

• Have had experience in financial administration including A/P, A/R, credit card and bank reconciliations.
• Be comfortable using technology such as SharePoint, Xero, Diligent and troubleshooting under pressure.
• Be naturally organised, meticulous and exceptionally detail-oriented.
• Be able to prioritise in order to focus on the right things at the right time.
• Anticipate needs, spot issues before they arise and always be thinking three steps ahead.
• Take pride in creating beautiful, organised and highly functional environments.
• Thrive in a dynamic, fast-moving setting where priorities can shift and be flexible and agile to move with it.
• Be comfortable juggling administration, office operations, finance and stakeholder support.
• Bring warmth and professionalism when working with a wide variety of people.
• Have the highest level of discretion and self-awareness.

Why This Role is Different

You'll be joining a small, high-performing, focussed team where your contribution will be highly visible and genuinely valued. This is a rare opportunity to support a Founder’s meaningful philanthropic initiatives and investment ventures.

If you're someone who loves bringing order to complexity, takes pride in creating exceptional experiences, and gets satisfaction from being the person who keeps everything running beautifully, we'd love to hear from you.

Applications close 14 September 2026.