Administrator - Kia Tū Ngāwari

Marketplace; Whangarei; Remote; NZD 73,000 - 81,000; Full time

Job summary

Health New Zealand - Te Whatu Ora Te Tai Tokerau in Whangārei is seeking an Administrator to provide essential administrative and reception support to the Whangārei Child and Adolescent Mental Health and Addiction Services team, based at Manaia House.

You will manage diaries and meetings, assist with recruitment and HR administration, reporting, records management, and facilities coordination, working with a multidisciplinary team to deliver high-quality care.

Qualifications

• Proven experience in administration, reception or office coordination roles.
• Advanced Microsoft Office skills and confidence using a range of digital systems and technology.
• Strong organisational skills with the ability to prioritise competing demands and meet deadlines.
• Excellent communication and interpersonal skills, with a commitment to providing a professional and culturally responsive service.
• Ability to handle confidential information with discretion and work effectively both independently and as part of a multidisciplinary team.

Responsibilities

• Provide administrative and reception support to the Whangārei Child and Adolescent Mental Health and Addiction Services team.
• Coordinate diaries and meetings.
• Assist with recruitment and HR administration, reporting and records management.
• Handle facilities coordination and clinical typing as needed.
• Work closely with clinical and operational leaders to support service delivery.

Skills

Administration

Reception

Office coordination

Communication skills

Interpersonal skills

Confidentiality

Multidisciplinary teamwork

Tools

Microsoft Office

Job description

# Administrator - Kia Tū Ngāwari at Health New Zealand - Te Whatu Ora Te Tai Tokerau, Northland## Mō tēnei tūranga mahi | About this role* **Permanent, full-time role working 40-hours per week based in Manaia House Whangārei*** **Play a pivotal role in supporting Mental Health and Addiction Services, ensuring our teams can deliver high-quality care to tangata whaiora and whānau across Te Tai Tokerau*** **Enjoy a varied and rewarding role where no two days are the same, working alongside a dedicated multidisciplinary team in a supportive healthcare environment**Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.**About the Role**As an Administrator, you will provide essential administrative and reception support to the Whangārei Child and Adolescent Mental Health and Addiction Services team. Youll be the first point of contact for many service users, whānau, clinicians and external stakeholders, ensuring enquiries are managed professionally and efficiently while supporting the smooth day-to-day operation of the service.This is a diverse role that combines stakeholder engagement, diary and meeting coordination, recruitment and HR administration, reporting, clinical typing, records management, and facilities coordination. Youll work closely with clinical and operational leaders, contributing to a service that supports positive outcomes for tangata whaiora throughout Northland.**Click here** to view the position description.**About the Team/Service/Location**Based at Manaia House, Rathbone Street, Whangārei, Kia Tū Ngāwari is a diverse, collaborative and supportive service providing specialist mental health services across Te Tai Tokerau. Our multidisciplinary team includes psychiatrists, registered health clinicians, kaitakawaenga, lived experience support workers, and administration staff who are passionate about delivering culturally responsive, whaiora and whānau-centred care.For more information on living and working in Northland click here**About you**As an experienced administrator, youll bring excellent organisational skills, attention to detail and the ability to manage multiple priorities in a busy and rewarding healthcare environment.* Proven experience in administration, reception or office coordination roles* Advanced Microsoft Office skills and confidence using a range of digital systems and technology* Strong organisational skills with the ability to prioritise competing demands and meet deadlines* Excellent communication and interpersonal skills, with a commitment to providing a professional and culturally responsive service* Ability to handle confidential information with discretion and work effectively both independently and as part of a multidisciplinary team**Working at Health New Zealand**Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community**.** We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.**How to Apply**To apply please click **apply now**. All applications must be submitted through our online careers portal by **2 November 2026.** If you have any questions about the role, please contact Michelle Apetera at [e-mail]**We will review applications as received and may proceed with the recruitment process, before the closing date of this advert.**## Ngā taipitopito tūranga mahi | Job details| | || --- | --- || Employer: | Health New Zealand - Te Whatu Ora Te Tai Tokerau || Location: | Northland || Position type: | Permanent Full time || Category: | Health || Date listed: | 30-Oct-2026 || Salary range: | $73,476 - $81,164 || Closing date: | 02-Nov-2026 || Reference: | WHA01723 || Attachment: | No File Attached || File links: | || Website: | https://www.northlanddhb.org.nz/ |