Administrator

Auckland Council; Auckland; On-site; NZD 45,000 - 60,000; Full time

Job summary

Auckland Council is seeking an organised Administrator for a fixed-term or secondment role in our Shared Support Services team. The position involves varied administration tasks across business areas to keep activities running smoothly.

You’ll work in a supportive team, gain exposure to multiple business functions, and develop administration and organisational skills while based at our CBD office in Te Wharau o Tāmaki. 40 hours per week, Monday to Friday.

Qualifications

• Organised and motivated Administrator with a 12-month fixed term/secondment.
• Experience in document management, meeting support, and record keeping.
• Excellent written and verbal communication; attention to detail.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• NZ driver’s licence preferred but not essential.

Responsibilities

• Prepare and maintain records, documents, and business information.
• Support meetings and workshops, including room setup and minute taking.
• Manage shared inboxes and respond to enquiries.
• Process requests and direct information to appropriate teams.
• Support ordering, tracking, and distribution activities.
• Coordinate and move equipment and supplies; occasional manual handling.

Skills

Communication

Organisational skills

Multitasking

Customer service

Tools

Microsoft Office

Job description

Administrator (Fixed Term or Secondment)

• Fixed Term or Secondment opportunity (12 months), Full Time
• Develop your administration and business support skills
• Support teams across Auckland Council to deliver great outcomes

We're looking for an organised and motivated Administrator to join our Shared Support Services team on a 12-month fixed term or secondment.

This is a varied role that provides essential administration support across a range of business areas. You'll help keep business activities running smoothly through document management, meeting support, record keeping, and general administration services.

Working as part of a supportive team, you'll gain exposure to a wide range of business functions while building valuable administration and organisational skills.

Your daily tasks will include but are not limited to:

• Preparing and maintaining records, documents, and business information
• Supporting meetings and workshops, including room setup and minute taking
• Managing shared inboxes and responding to enquiries
• Processing requests and directing information to the appropriate teams
• Supporting ordering, tracking, and distribution activities

This role would suit someone who enjoys being organised, supporting others, and working in a fast-paced environment where no two days are the same.

Along with these qualities, you'll offer:

• Strong written and verbal communication skills
• Good organisational skills and attention to detail
• Confidence using Microsoft Office and other digital tools
• The ability to manage multiple tasks and competing priorities
• A positive, proactive, and service-focused approach
• A clean restricted or full New Zealand driver's licence is preferred to support occasional travel to council locations across Auckland but is not essential.

You’ll get to work with a supportive team and make a positive contribution to Tāmaki Makaurau. Working 40 hours per week Monday to Friday, you’ll have some flexibility with how those hours are set. You will be based at our CBD office Te Wharau o Tāmaki | Auckland House, with occasional support required at other council locations.

This is a great opportunity to build on your current experience, learn new skills, and further develop your administration career.

This role includes coordinating and moving equipment and supplies from time to time, so applicants should be comfortable undertaking moderate manual handling activities as part of their normal duties.