Administrator - Transport

Hutt City Council; Lower Hutt; On-site; NZD 52,000 - 68,000; Full time

Benefits offered by this job

Paid birthday leave

Wellbeing leave

Flexible working options

Supportive team environment where your

contribution truly matters

Job summary

Hutt City Council in Lower Hutt is seeking a capable administrator to join the Transport team for a 12-month fixed term. You will provide varied administration and coordination support across Maintenance and Renewals, assisting with contractor coordination, payment processes, and transport applications.

You will bring strong organisation, customer service, and digital literacy, with at least two years in admin roles and a collaborative, proactive approach to work with both staff and the public.

Qualifications

• At least two years’ experience providing efficient and effective administrative support.
• Strong organisation and time management skills, with the ability to prioritise competing demands, meet deadlines, and take ownership of your work.
• Confidence using digital systems and a high level of computer literacy.
• Clear communication and a professional, customer-focused approach when working with colleagues and the public.
• Local government experience, or an interest in learning how council services support the community.

Responsibilities

• Support the operational delivery of the Maintenance & Renewals programme, including contractor coordination, contract records, payment processes, and audit requirements.
• Coordinate transport permits, vehicle crossing applications, encroachment licences, and related fees and charges.
• Support financial administration, including purchase orders, invoices, contract payment claims and other reporting requirements.
• Act as a key coordination and triage point for transport customer enquiries, helping ensure requests are directed and managed effectively.
• Assist with meetings, correspondence, accurate record keeping across Council systems, and other team and office processes, including during weather events or other emergencies.

Skills

Administrative support

Organisation & time management

Customer service

Digital literacy

Job description

Play a key role supporting the delivery of transport services that impact our community every day. Be part of a collaborative, high-performing team. Bring your organisation and coordination skills to a varied and meaningful role. Support the work that keeps Lower Hutt moving. Bring your strong organisational and customer service skills to a varied administration role, helping the Transport team deliver reliable services for our community.

About the role

This is a 12 month Fixed Term opportunity to join Hutt City Council’s Transport team and provide a varied range of administration and coordination support across a varied range of activities, with a primary focus on supporting our Maintenance and Renewals team. You'll help coordinate contractor and financial processes, transport applications, and customer enquiries, while helping keep day-to-day operations running smoothly.

• Support the operational delivery of the Maintenance & Renewals programme, including contractor coordination, contract records, payment processes, and audit requirements.
• Coordinate transport permits, vehicle cross‑ing applications, encroachment licences, and related fees and charges.
• Support financial administration, including purchase orders, invoices, contract payment claims and other reporting requirements.
• Act as a key coordination and triage point for transport customer enquiries, helping ensure requests are directed and managed effectively.
• Assist with meetings, correspondence, accurate record keeping across Council systems, and other team and office processes, including during weather events or other emergencies.

About you

• At least two years’ experience providing efficient and effective administrative support.
• Strong organisation and time management skills, with the ability to prioritise competing demands, meet deadlines, and take ownership of your work.
• Confidence using digital systems and a high level of computer literacy.
• Clear communication and a professional, customer-focused approach when working with colleagues and the public.
• Local government experience, or an interest in learning how council services support the community.

About us

At Hutt City Council our vision is to build a connected, resilient and inclusive city where all our people thrive. Kia noho mai tēnei tāone hei pou herenga waka, hei pou herenga kaupapa, hei wāhi whai hua ki hōna iwi. Our people are ‘proud to be part of it’ - working here is truly rewarding knowing together we're making a genuine difference to Te Awa Kairangi ki Tai Lower Hutt and its people, both now and into the future. Tūhono mai. Come join us!

Benefits

• Paid birthday leave
• Wellbeing leave and wellbeing support
• Flexible working options
• A supportive team environment where your contribution truly matters

Employment terms

Applications close 23 October 2026. Please note we may review applications before the closing date. We reserve the right to withdraw the job advertisement at any time.