Workplace Administrator - Tauranga East

New Zealand Government Joba; Tauranga; On-site; NZD 52,000 - 70,000; Full time

Benefits offered by this job

Remuneration progression

Flexible work options

Wellbeing focus

Professional development

Job summary

Oranga Tamariki – Ministry for Children is seeking a proactive Workplace Administrator to support the Tauranga East site. You will provide high-quality administrative support across reception, records, and finance-related tasks in a busy team.

This permanent, full-time role offers variety, collaboration with frontline staff and opportunities to contribute to better futures for tamariki, rangatahi and whānau, with a supportive culture and opportunities for development.

Qualifications

• Proven experience providing administrative support.
• Strong Microsoft Office skills including Word, Excel, and Outlook.
• Excellent written and verbal communication with attention to detail.
• Ability to prioritise work and meet deadlines in a busy environment.
• Understanding and appreciation of tikanga Māori and Pacific cultures.

Responsibilities

• Providing administrative assistance for Family Group Conferences (FGC), Court, assessments, casework, financial requests and referral processes.
• Maintaining accurate records through CYRAS and other information systems
• Coordinating reception, telephony and visitor management services
• Supporting financial administration, invoicing and reconciliation activities
• Coordinating travel, meetings, office supplies and other operational requirements
• Supporting recruitment requests and staff induction processes
• Maintaining workplace records, filing systems and administrative functions
• Assisting with fleet, property and asset management activities
• Supporting workplace managers with a high level of administrative assistance
• Helping maintain effective systems and processes that support site operations

Skills

Administrative support

Organisational skills

Communication

Stakeholder management

Proactive problem solving

Team collaboration

Cross-cultural awareness

Tools

Microsoft Word

Excel

PowerPoint

Outlook

CYRAS

Job description

Join a busy and supportive site where your organisational skills will help our frontline teams deliver positive outcomes for tamariki, rangatahi and whānau. As a Workplace Administrator, you'll play a key role in keeping the site running smoothly by providing high-quality administrative support across a wide range of functions. Permanent, fulltime position available. Role will be based in Tauranga East.

About us

Oranga Tamariki-Ministry for Children has a commitment to putting tamariki and rangatahi at the heart of what we do. In our work, we aim to demonstrate these values: We put Tamariki first We believe Aroha is vital We respect the Mana of people We are Tika and Pono We value Whakapapa We recognise that Oranga is a journeyWe are committed to ensuring that New Zealand is the best place in the world to be a child. We are also committed to ensuring Oranga Tamariki partners with hapū, iwi and Māori organisations to find appropriate solutions for tamariki in need.

About the role

The Workplace Administrator plays a critical role in supporting the Tauranga East site and provides flexible administrative support across the wider team. The position is varied, fast-paced and offers the opportunity to utilise both your coordination and administrative skills.

Key responsibilities include assisting with the following:

• Providing administrative assistance for Family Group Conferences (FGC), Court, assessments, casework, financial requests and referral processes
• Maintaining accurate records through CYRAS and other information systems
• Coordinating reception, telephony and visitor management services
• Supporting financial administration, invoicing and reconciliation activities
• Coordinating travel, meetings, office supplies and other operational requirements
• Supporting recruitment requests and staff induction processes
• Maintaining workplace records, filing systems and administrative functions
• Assisting with fleet, property and asset management activities
• Supporting workplace managers with a high level of administrative assistance
• Helping maintain effective systems and processes that support site operations

This role offers variety, autonomy and the opportunity to contribute directly to better futures for children, young people and their whānau.

What you will bring

• Proven experience providing administrative support
• Intermediate digital skills across the Microsoft Office suite including Word, Outlook, Excel and PowerPoint
• Strong organisational skills with the ability to prioritise work and meet deadlines
• Excellent written and verbal communication skills with strong attention to detail
• Proven ability to build effective working relationships across a range of stakeholders
• A proactive and solutions-focused approach to work
• Strong initiative, adaptability and the ability to manage varied responsibilities
• Experience with financial administration, invoicing and record management
• A collaborative team-focused approach and commitment to continuous improvement
• A clean, current full driver's licence and willingness to drive Ministry vehicles
• Understanding and appreciation of cross-cultural practices particularly knowledge of tikanga Māori, and Pacific peoples' culture

What's in it for you

Oranga Tamariki offer a step-based remuneration package, that offers progression annually for experience through tenure.

• We also offer a vibrant and supportive team, flexible work options and a genuine commitment to wellbeing.
• We offer significant training and professional development so that you can thrive and grow.

We welcome diversity and are committed to working in an inclusive and respectful way.

To see all the benefits of working for Oranga Tamariki, please visit https://mahi.orangatamariki.govt.nz/working-with-us/employee-benefits/