Administrative Support Specialist

Placements24; Canterbury; On-site; NZD 52,000 - 68,000; Full time

Benefits offered by this job

Competitive salary

Medical aid plan

Professional development

Supportive work environment

Consistent business hours

Job summary

Placements24 is seeking an Administrative Support Specialist for their Queenstown office. You will provide comprehensive admin support, manage correspondence, records, and meetings, and ensure timely completion of tasks in a structured environment.

The role requires a certificate/diploma in Administration, 2+ years of experience, and strong MS Office skills. It offers competitive salary, medical aid, and professional development in a supportive team.

Qualifications

• Certificate or Diploma in Administration required.
• 2+ years in Administrative Support or similar role.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.

Responsibilities

• Manage incoming and outgoing communications (phone, email, mail).
• Maintain organized filing systems and accurate records.
• Schedule meetings and prepare meeting materials.
• Assist with reports, presentations and documents.
• Provide general administrative support to staff.
• Manage office supplies and maintain a well-organised workspace.

Skills

Time management

Communication

Multitasking

Attention to detail

Education

Certificate or Diploma in Administration

Tools

Microsoft Office

Job description

About the Role

Our client is seeking a highly organized and efficient Administrative Support Specialist to join their team in Queenstown . This role is critical in ensuring the smooth and effective functioning of the office by providing comprehensive administrative and clerical support to various departments. You will be responsible for managing correspondence, maintaining records, coordinating meetings, and ensuring all administrative tasks are completed accurately and on time. This position offers a stable role within a professional setting in the Eastern Cape , perfect for someone who excels in detail-oriented tasks.

Key Responsibilities

• Manage incoming and outgoing communications, including phone calls, emails, and mail.
• Maintain organized filing systems and ensure the accuracy of records.
• Schedule meetings, appointments, and prepare meeting materials.
• Assist with the preparation of reports, presentations, and other documents.
• Provide general administrative support to staff as required.
• Manage office supplies and ensure a well‑organized workspace.

Requirements

• A relevant certificate or diploma in Administration or a related field.
• Minimum of 2 years of experience in an Administrative Support or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent organizational and time‑management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize effectively in a busy office environment.

Benefits

• Competitive annual salary.
• Comprehensive medical aid plan.
• Opportunities for professional development.
• A supportive and collaborative work environment.
• Consistent business hours, Monday to Friday.