Legal Secretary

Placements24; Canterbury; On-site; NZD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salary based on experience

Friendly and supportive work環境

Paid time off

Gain experience in various areas oflaw

Contribution to community service

Job summary

Placements24 is assisting a well-established legal practice in Queenstown by recruiting a highly organized Legal Secretary. This role provides essential administrative and secretarial support to the legal team, handling correspondence, scheduling, filing, and document preparation to ensure smooth operation of the firm.

The successful candidate will maintain confidential files, prepare legal documents, manage calls, and assist with billing.

Qualifications

• Secretarial qualification or proven experience in a legal secretarial role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal practice management software.
• Excellent typing speed and accuracy.
• Strong organizational and time-management skills.
• Discretion and ability to handle confidential information.

Responsibilities

• Manage attorney calendars, schedule appointments, and arrange meetings.
• Handle incoming and outgoing mail, faxes, and email communications.
• Prepare, format, and proofread legal documents, correspondence, and court filings.
• Maintain and organize physical and digital legal files with accuracy and confidentiality.
• Answer telephones, screen calls, and direct inquiries appropriately.
• Assist with client billing and basic bookkeeping tasks as required.

Skills

MS Office

Legal secretarial

Typing speed

Organization

Confidentiality

Education

Secretarial qualification

Tools

Practice mgmt software

Job description

About the Role

Our client, a well-established legal practice in Queenstown , is looking for a highly organized and efficient Legal Secretary to provide crucial administrative and secretarial support to their legal team. This role is essential for the smooth operation of the firm, involving managing correspondence, scheduling appointments, maintaining legal files, and assisting with document preparation. The ideal candidate will possess excellent communication skills, a keen eye for detail, and a professional demeanor, contributing to the efficient delivery of legal services in the Eastern Cape. This is a fantastic opportunity to join a respected local firm.

Key Responsibilities

• Manage attorney calendars, schedule appointments, and arrange meetings.
• Handle incoming and outgoing mail, faxes, and email communications.
• Prepare, format, and proofread legal documents, correspondence, and court filings.
• Maintain and organize physical and digital legal files with accuracy and confidentiality.
• Answer telephones, screen calls, and direct inquiries appropriately.
• Assist with client billing and basic bookkeeping tasks as required.

Requirements

• Relevant secretarial qualification or proven experience in a legal secretarial role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal practice management software.
• Excellent typing speed and accuracy.
• Strong organizational and time-management skills.
• Discretion and ability to handle confidential information in a Queenstown legal office.

Benefits

• Competitive salary based on experience and skills.
• Friendly and supportive work environment.
• Opportunity to gain experience in various areas of law.
• Contribution to a vital community service.
• Standard company benefits such as paid time off.