Administrative Assistant - Part Time

Placements24; Queenstown; Hybrid; NZD 30,000 - 41,000; Part time

Job summary

Placements24 is seeking a diligent Administrative Assistant for a part-time role in Queenstown with a hybrid work model. You will provide essential office support, manage schedules, and handle communications, contributing to operational efficiency.

The ideal candidate is proactive, detail-oriented, and capable of handling multiple tasks. This role offers flexible hours and a direct impact on the team’s workflow and success.

Qualifications

• Experience as an Administrative Assistant or in a similar support role.
• Proficiency in Microsoft Word, Excel and Outlook.
• Strong organizational skills with attention to detail.

Responsibilities

• Provide administrative support, including managing schedules, correspondence, and filing systems.
• Prepare and proofread documents, reports, and presentations.
• Coordinate meetings and manage meeting logistics, including room bookings and virtual setup.
• Handle incoming calls and inquiries, directing them to the appropriate personnel.
• Maintain office supplies and manage inventory.
• Assist with data entry and basic record-keeping tasks.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Time management

Prioritization

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About the Role

Our client is looking for a diligent and organized Administrative Assistant to join their team in Queenstown on a part-time basis, with a hybrid work model. This role is crucial for providing essential support to the office, managing daily administrative tasks, and ensuring operational efficiency. You will be a key point of contact for various internal and external communications. The ideal candidate is proactive, detail-oriented, and capable of managing multiple responsibilities effectively. This is an excellent opportunity for someone seeking flexible working hours and a role where their contribution directly supports the team's success and organizational flow.

Key Responsibilities

• Provide administrative support, including managing schedules, correspondence, and filing systems.


• Prepare and proofread documents, reports, and presentations.


• Coordinate meetings and manage meeting logistics, including room bookings and virtual setup.


• Handle incoming calls and inquiries, directing them to the appropriate personnel.


• Maintain office supplies and manage inventory.


• Assist with data entry and basic record-keeping tasks.

Requirements

• Previous experience as an Administrative Assistant or in a similar support role.


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).


• Strong organizational skills and excellent attention to detail.


• Effective written and verbal communication skills.


• Ability to manage time efficiently and prioritize tasks in a hybrid environment.


• Demonstrated reliability and a positive attitude towards work.

Benefits

• Pro-rated competitive salary for part-time hours.


• Hybrid work arrangement offering flexibility.


• Opportunities for skill development and learning.


• Supportive team culture.


• A role with direct impact on office operations.