Administrative Assistant: Calm, People‑Focused Support with Growth

bayvenues; Mount Maunganui; On-site; NZD 45,000 - 65,000; Full time

Benefits offered by this job

Gym membership

Access to aquatic facilities

Discounts on programmes and services

Coffee subsidies

Learning & Development programme

Job summary

Bay Venues is seeking an Administration Assistant in Mount Maunganui to keep our workplace running smoothly. You will provide organised, friendly support across the office and help teams stay connected and prepared.

Reporting to the EA to the CEO, you will handle diary support, travel bookings and event assistance, while building positive relationships and contributing to a supportive team culture.

Qualifications

• 1–2 years’ experience in customer experience or administrative role.
• Organised, approachable and calm under pressure; strong written and verbal communication.

Responsibilities

• Provide office administration support and keep teams connected and prepared.
• Coordinate meetings, diary support, shared inboxes and travel bookings.
• Arrange conferences, basic finance admin and support internal events (Staff Updates, 10 Year Dinner, Nga Tohu Toa).
• Manage meeting room bookings, equipment, catering and office supplies.
• Assist with Board/Executive meeting setup and build cross‑team relationships.

Skills

Administrative experience

Customer service

Diary management

Communication skills

Team coordination

Education

Business administration qualification

Tools

Humanforce

Datascape

Orbit Travel

Job description

Bay Venues is seeking an Administration Assistant in Mount Maunganui to keep our workplace running smoothly. You will provide organised, friendly support across the office and help teams stay connected and prepared.

Reporting to the EA to the CEO, you will handle diary support, travel bookings and event assistance, while building positive relationships and contributing to a supportive team culture.