Administration Assistant (INTERNAL APPLICANTS)

bayvenues; Mount Maunganui; On-site; NZD 45,000 - 65,000; Full time

Benefits offered by this job

Gym membership

Access to aquatic facilities

Discounts on programmes and services

Coffee subsidies

Learning & Development programme

Job summary

Bay Venues is seeking an Administration Assistant in Mount Maunganui to keep our workplace running smoothly. You will provide organised, friendly support across the office and help teams stay connected and prepared.

Reporting to the EA to the CEO, you will handle diary support, travel bookings and event assistance, while building positive relationships and contributing to a supportive team culture.

Qualifications

• 1–2 years’ experience in customer experience or administrative role.
• Organised, approachable and calm under pressure; strong written and verbal communication.

Responsibilities

• Provide office administration support and keep teams connected and prepared.
• Coordinate meetings, diary support, shared inboxes and travel bookings.
• Arrange conferences, basic finance admin and support internal events (Staff Updates, 10 Year Dinner, Nga Tohu Toa).
• Manage meeting room bookings, equipment, catering and office supplies.
• Assist with Board/Executive meeting setup and build cross‑team relationships.

Skills

Administrative experience

Customer service

Diary management

Communication skills

Team coordination

Education

Business administration qualification

Tools

Humanforce

Datascape

Orbit Travel

Job description

About the Role:

We are looking for a cheerful and capable Administration Assistant to help keep our workplace running smoothly. This is a varied, people-focused role where no two days will look quite the same. You will provide reliable, organised and friendly support across the office, helping our teams stay connected, prepared and able to do their best work.

Reporting to the EA to the CEO, you will be an important part of the wider support network at Bay Venues. You will help with day-to-day office administration, meeting coordination, diary support, shared inboxes, travel and conference bookings, basic finance administration, and support for internal events such as Staff Updates, the 10 Year Dinner and Nga Tohu Toa.

You will also support meeting room bookings, equipment and catering requirements, maintain office and stationery supplies, assist with Board and Executive meeting set up when needed, and build positive relationships across the organisation so that coordination feels seamless for everyone involved.

This role would suit someone who enjoys being the helpful, calm and organised person others can rely on; someone who spots what needs doing, takes initiative, and enjoys contributing to a positive team culture.

About You:

You will bring 1-2 years’ experience in a customer experience or administrative role, along with a genuine interest in supporting people and helping things run well. A qualification or course in business administration, or something similar, would be helpful but is not essential.

You will be organised, approachable and calm under pressure, with strong written and verbal communication skills and a knack for building great working relationships. You will be comfortable juggling competing priorities, solving problems, using initiative and learning new systems quickly.

Most importantly, you will have a positive can-do attitude, a high level of discretion, and the confidence to work with a wide range of people across the business. Experience with systems such as Humanforce, Datascape or Orbit Travel would be a bonus, but we are just as interested in finding someone who is eager to learn and keen to be part of our team.

We have put together a bunch of perks to support our culture of connection and fun. Ones that reinforce that we are part of the awesome leisure and events industry, and all the magic that comes along with that. Our benefits include:

• a gym membership to our Clubfit Gyms,
• access to our five aquatic facilities including Baywave and Mount Hot Pools,
• subsidised speedway passes and generous discounts on our programmes, services and merchandise,
• heavily subsidised coffee at our on-site cafes,
• access to a range of development opportunities through our Learning & Development programme

So why not join us? We have the right purpose to fuel meaningful careers, the right attitude to support work life balance, and the right leadership to foster an amazing culture. No matter your age and stage you may be, we are an inclusive bunch all driven by our purpose of Spaces to Belong | Experiences to Connect. Come on - take the punt; you won’t regret it!

Applications close 16 September 2026