Office Administrator

Aotearoa New Zealand Association of Social Workers; Maungakiekie-Tāmaki; On-site; NZD 52,000 - 70,000; Full time

Job summary

The Motor Trade Association (MTA) is seeking an organised Office Administrator to be the welcoming point of contact in our Auckland CBD office. You will support reception, meetings, travel, and board materials, working closely with the Executive Assistant and Auckland-based teams.

Tools include Microsoft 365 and digital administration, with a focus on accuracy, discretion and proactive problem-solving in a varied role that keeps the office running smoothly.

Qualifications

• Experience in office administration, reception, executive support or a comparable service role.
• Experience coordinating meetings, travel, suppliers, facilities and routine purchasing.
• Strong Microsoft 365 and digital administration skills.
• Excellent organisation, prioritisation and attention to detail.
• Clear and professional written and verbal communication.
• Sound judgement, discretion and a calm, practical approach to competing requests.
• A relevant administration or business-support qualification, or equivalent practical experience.

Responsibilities

• Welcome visitors and manage incoming calls, email enquiries, mail and deliveries.
• Coordinate meeting rooms, technology, catering, events and visitor requirements.
• Assist with the preparation, formatting, collation and secure distribution of meeting and Board material.
• Support travel, accommodation, routine purchasing, invoices and supplier arrangements.
• Maintain office supplies, facilities information, records, access and security requirements.
• Provide practical administration support to the Executive Assistant, Chief Executive and Auckland-based teams.

Skills

Office administration

Reception

Executive support

Communication

Organization

Education

Administration or business-support qualification

Tools

Microsoft 365

Digital administration

Job description

Key Responsibilities

• Be the welcoming and professional first point of contact for MTA's Auckland office
• Support office operations, meetings, events and executive and Board processes
• Enjoy a varied administration role where organisation and initiative are valued

The opportunity

Do you enjoy helping people and keeping everything running smoothly? We're looking for an organised, friendly Office Administrator to be a welcoming presence in our Auckland office.

Working with our Executive Assistant, you'll look after reception and everyday office needs, organise meetings and travel, and help prepare executive and Board material. There's plenty of variety, with colleagues, members and visitors all relying on your helpful approach and eye for detail.

What you'll be doing

• Welcome visitors and manage incoming calls, email enquiries, mail and deliveries.
• Coordinate meeting rooms, technology, catering, events and visitor requirements.
• Assist with the preparation, formatting, collation and secure distribution of meeting and Board material.
• Support travel, accommodation, routine purchasing, invoices and supplier arrangements.
• Maintain office supplies, facilities information, records, access and security requirements.
• Provide practical administration support to the Executive Assistant, Chief Executive and Auckland-based teams.

About MTA

For more than 100 years, we've helped New Zealand's automotive businesses thrive. Our members work across the industry, from vehicle repair to sales, servicing, fuel, recycling, import, distribution, and more. We support them with practical services, advocate on their behalf and help lift industry standards. Joining MTA means being part of that work.

About you

You're approachable, reliable and happy to lend a hand. You notice the small things that make an office work well, follow through on requests and know when information needs to stay confidential. You'll enjoy a varied day and take pride in making life easier for the people around you.

What you'll bring

• Experience in office administration, reception, executive support or a comparable service role.
• Experience coordinating meetings, travel, suppliers, facilities and routine purchasing.
• Strong Microsoft 365 and digital administration skills.
• Excellent organisation, prioritisation and attention to detail.
• Clear and professional written and verbal communication.
• Sound judgement, discretion and a calm, practical approach to competing requests.
• A relevant administration or business-support qualification, or equivalent practical experience.

Auckland CBD, Auckland, NZ